Assistant Manager - Accounts & Finance

Mumbai, IndiaFull-Time

Key Information:

- Location: Embassy 247, Vikhroli, Mumbai
- Workplace type: In-office
- Experience level: 7-10 years

About Freespace (afreespace.com):Were a workplace technology company helping organizations to achieve three key outcomes:

- Right size, right design: Enabling informed decisions using real-time data to achieve portfolio optimization and the right workplace design• Smart building automations: Streamlining processes by simplifying complex seating requirements and through occupancy-driven control and automation• Exceptional employee experiences: Maximizing the benefits of the office by providing employees with the tools to find and reserve spaces, connect with each other and enjoy optimal working conditions To achieve these outcomes, we provide an integrated platform that delivers actionable workplace intelligence, through a real-time analytics platform, workplace sensors, employee experience app, signage and space management solutions. We have recently been recognized with a nomination for the IFMA Current York Awards of Excellence in the Sustainability category, underscoring their achievements in fostering adaptive, efficient, and sustainable work environments.

Key Responsibilities

1. Accounting Operations

- Record and maintain accounting entries for sales, purchases, expenses, journal vouchers (JV), and other transactions.
- Perform bank reconciliations and resolve discrepancies.
- Pass monthly entries for prepaid expenses and provisions.
- Record entries related to petty cash and investments.
- Process accounting entries for payroll and employee claims.
- Prepare and process Purchase Orders, invoices, credit notes, and debit notes.
- Ensure accounting records are accurate, complete, and maintained on a timely basis.

1. Petty Cash & Employee Claims

- Manage and disburse petty cash to employees and office support staff for day-to-day expenses.
- Provide advances to office support staff and ensure timely submission of expense details and supporting documents.
- Prepare and maintain proper expense vouchers with relevant supporting documents.
- Verify that appropriate approvals are available for all expenses and follow up with employees for missing approvals or information.
- Coordinate with the bank for withdrawal of cash required for petty cash.
- Review employee claims against supporting documents and applicable policy limits.
- Maintain and regularly update the Master Claims Sheet.




- Coordinate with employees to obtain missing documentation, approvals, or clarifications.

1. Statutory Compliance & Taxation

- Maintain and regularly update the TDS tracker for the financial year.
- Maintain financial-year-wise records of tax challans for future reference and audit requirements.
- Ensure timely completion of applicable compliance and filings related to:

- Direct and Indirect Taxes

- SEZ / STPI

- ROC

- Transfer Pricing

- Labour Laws
- Prepare Transfer Pricing statements and coordinate with external consultants for Transfer Pricing agreements and related documentation.
- Coordinate with the Factory and other internal teams to maintain Transfer Pricing Master Data for intercompany movement of goods.

1. ROC Compliance

- Ensure timely completion of applicable ROC compliances and filings.
- Coordinate with ROC consultants and provide the required information and documentation.
- Maintain proper records of ROC-related filings and documents.

1. Vendor Empanelment & • Reconciliation

- Complete vendor empanelment forms and coordinate with vendors for required documentation.
- Prepare and maintain vendor account reconciliations.
- Coordinate with vendors to obtain accurate and compliant invoices.

- Share bank payment advice with vendors.
- Respond to and resolve vendor payment and account-related queries.

1. Banking Operations

- Coordinate with bank representatives for required forms, certificates, and documentation.

- Complete and submit forms required for various banking services and requests.
- Coordinate with banks for routine banking-related activities and documentation.
- Maintain records of banking correspondence and relevant certificates.

1. Employee & • Payroll Support

- Act as an intermediary between the payroll service provider and employees for tax-related queries, documentation, and discrepancies.
- Support HR in preparing the monthly payroll reconciliation for management review and approval.
- Coordinate with relevant stakeholders to resolve payroll-related accounting or documentation issues.

1. Accounts Finalization & • Audit





- Support auditors by providing required financial data, schedules, reconciliations, and supporting documents.
- Assist in monthly closing of books of accounts.
- Prepare and maintain Form 26AS reconciliation.
- Support the finance team during statutory, internal, and other audits.
- Ensure proper documentation and filing of audit-related records.

1. Budgeting, MIS & • Financial Analysis

- Assist in preparing the annual budget and quarterly reforecasts.
- Prepare budget vs. actual variance analysis and trend analysis.
- Prepare and review monthly P&L; and other MIS reports as required by management.
- Prepare departmental budgets and track actual expenditure against approved budgets.
- Provide financial data and analysis to support management decision-making.

1. Debtors, Creditors & • Receivables Management

- Prepare sales analytics, amortization schedules, and debtor statements.
- Monitor and maintain customer receivable records and follow up on outstanding balances.
- Maintain creditor/vendor statements and ensure timely reconciliation.
- Process weekly vendor payments, including outward remittances and related documentation.
- Coordinate with internal and external stakeholders to resolve receivable and payable discrepancies.

1. Treasury & • Cash Flow Management

- Prepare and monitor cash flow forecasts to ensure adequate liquidity for business operations.
- Monitor working capital, including accounts receivable and accounts payable.
- Support effective utilization and deployment of surplus funds in appropriate investment avenues.
- Monitor cash balances and ensure funds are available for scheduled business requirements.

1. Coordination & • Other Finance Activities

- Coordinate with banks, auditors, consultants, insurance agents, vendors, and other external stakeholders for finance-related requirements.
- Coordinate with vendors for preparation and renewal of Digital Signature Certificates (DSC) for Directors.
- Complete forms and documentation related to import of goods and support Factory operations as required.
- Maintain, scan, and organize finance-related documents and records.
- Provide support on other Accounts & • Finance activities assigned from time to time.

Key Stakeholders
- Finance &

• Accounts Team

- HR &

• Payroll Team

- Factory / Operations Team
- Management
- Banks &

• Financial Institutions

- Vendors &

• Customers

- Auditors &

• Tax Consultants

- ROC / Compliance Consultants
- Insurance Agents

📌 Assistant Manager - Accounts & Finance (Mumbai)
🏢 Workplace Fabric India
📍 Mumbai