The Digibazzar is a growing branding & marketing agency helping businesses improve their sales, visibility, leads, credibility, and local presence .

We are looking for a responsible, organized, and proactive Admin & Operations Officer who can take ownership of our day-to-day internal operations and ensure that work, team members, clients, payments, and deadlines are properly tracked.

Key Responsibilities

1. Team & Attendance Management

- Maintain daily attendance and leave records.
- Collect and track daily work updates from the team.
- Follow up with team members on pending tasks.
- Monitor overall team workflow.
- Identify delays and escalate them to management.

2. Client Work & Project Coordination

- Maintain a client-wise task and deliverables tracker.
- Track completed, pending, and delayed work.
- Coordinate with Social Media, SEO, Graphic Design, Video, Content and other teams.
- Ensure client deliverables are completed on time.
- Prepare regular work-status reports.

3. Client Renewal & Payment Coordination

- Maintain records of all active clients.
- Track upcoming service/package renewals.
- Send timely reminders to the concerned team.
- Track pending client payments and coordinate follow-ups.
- Ensure no important renewal or payment follow-up is missed.

4. Freelancer & Vendor Coordination

- Maintain freelancer/vendor records.
- Track assigned work and deadlines.
- Follow up on pending work.
- Coordinate freelancer payments after work verification.
- Maintain proper payment records.

5. Billing & Documentation

- Prepare and maintain bills/invoices.
- Maintain expense and payment records.
- Organize client, freelancer and vendor documents.
- Coordinate with management/accounts for payment-related activities.

6. Office Administration

- Handle day-to-day office administration.
- Maintain office-related records.
- Coordinate meetings and internal schedules.
- Ensure important administrative tasks are completed on time.

7. Management Reporting

- Prepare daily and weekly operational reports.




- Report pending tasks, delayed work, upcoming renewals and payment issues.
- Escalate key problems before they become major issues.
- Provide management with a clear overview of the company's daily operations.

? Key Performance Indicators (KPIs) The candidate will be evaluated on:
- Accurate attendance and leave records
- Timely daily work-update collection
- Proper client deliverable tracking
- Minimum missed deadlines
- Timely renewal follow-ups
- Timely payment and freelancer coordination
- Accurate billing and documentation
- Regular management reporting
- Ability to identify issues proactively
- Overall operational efficiency and ownership

? Who We Are Looking For We are looking for someone who is:
- Highly organized and detail-oriented
- Excellent at follow-ups
- Good with Excel/Google Sheets
- Strong in communication and coordination
- Comfortable managing multiple tasks simultaneously
- Responsible and punctual
- Proactive and solution-oriented
- Able to work independently
- Comfortable handling confidential business information
- Someone who takes ownership instead of waiting for instructions

? Required Skills
- MS Excel / Google Sheets
- Google Workspace
- Basic billing & documentation
- Task/project coordination
- Team coordination
- Client coordination
- Basic understanding of accounts
- Strong follow-up skills
- Good verbal and written communication

⭐ Experience 1–3 years of experience preferred in:

- Administration
- Operations
- Office Management
- Project Coordination
- Agency Operations
- Back Office Operations
- HR/Admin Coordination

Freshers with exceptional organisational and ownership skills may also apply. ? Salary

₹12000 – ₹20000 per month

Final salary will depend on experience, communication skills, operational knowledge, and ability to take ownership.

? How to Apply

Interested candidates can share

Updated Resume + Current Salary + Expected Salary + Notice Period with the subject:

“Application – Admin & Operations Officer | The Digibazzar”

Location: Varanasi | Full-Time | On-Site

📌 Admin & Operations Officer (Varanasi)
🏢 The Digibazzar-Digital Marketing Agency
📍 Varanasi