Accounts & Administration Executive

Department: Accounts & Administration

Location: Vimannagar, Pune

Reporting To: Finance Head / Management

Employment Type: Full-Time

Job Summary

We are looking for an experienced and responsible Accounts & Administration Executive with strong knowledge of accounting, taxation, GST, Import & Export accounting, export documentation and industrial accounting practices.

The candidate will be responsible for managing day-to-day accounts, statutory compliance support, export-related accounting and documentation, vendor/customer accounts, administrative activities and coordination with internal departments, banks, auditors, consultants and external agencies.

Key Responsibilities1. General Accounting

- Maintain day-to-day accounting transactions in Tally Prime / ERP / Accounting Software.
- Pass purchase, sales, receipt, payment, journal and contra entries.
- Maintain general ledger, cash book, bank book and subsidiary ledgers.
- Prepare and verify sales invoices, purchase bills and debit/credit notes.
- Maintain Accounts Payable and Accounts Receivable.
- Prepare customer and vendor outstanding statements.
- Perform regular bank, customer and vendor reconciliation.
- Maintain proper accounting documentation and supporting records.
- Assist in monthly, quarterly and annual closing of accounts.
- Prepare MIS and financial reports as required by management.

1. GST & Taxation

- Practical knowledge of GST and taxation-related accounting.
- Assist in preparation and filing of applicable GST returns.
- Perform GSTR-2B / Input Tax Credit reconciliation.
- Verify GST applicability, tax rates and GST details on invoices.
- Maintain proper records of Input Tax Credit and Output Tax.
- Assist in TDS calculation, deduction, reconciliation and compliance.
- Coordinate with Chartered Accountant / Tax Consultant for GST, TDS, Income Tax and other statutory matters.
- Assist in handling tax-related notices, queries and audit requirements.
- Maintain proper statutory records and supporting documents.

1. Export Accounting & Taxation

The candidate should have practical knowledge of Export Accounting, Export GST and related documentation, including:

- Accounting of Export Sales / Export Invoices.
- Knowledge of Zero-Rated Supply under GST.
- Knowledge of export under LUT / Bond.
- Understanding of export without payment of IGST and applicable documentation.
- Verification and accounting of Export Invoice, Shipping Bill, Packing List and related documents.
- Reconciliation of export invoices with shipping documents and accounting records.
- Reconciliation of export transactions with bank realization / payment records.




- Knowledge of foreign currency transactions and exchange-rate differences.
- Accounting of export freight, insurance, logistics and other export-related expenses.
- Coordination with banks, Customs Brokers / CHA, freight forwarders and logistics agencies.
- Maintaining proper records for GST, audit and statutory requirements.
- Basic knowledge of IEC, AD Code, LUT and DGFT-related export documentation will be preferred.

1. Import Accounting & Taxation

- Accounting of import purchases and related transactions.
- Knowledge of Bill of Entry and Import Documentation.
- Accounting and verification of Customs Duty, Import IGST, freight, insurance, clearing charges and other import expenses.
- Knowledge of Input Tax Credit on Import IGST.
- Reconciliation of Import IGST with relevant GST records.
- Proper accounting of foreign currency import transactions.
- Coordination with Customs Broker / CHA, suppliers, banks and logistics providers.
- Maintain proper import-related accounting and supporting documentation.

1. Industrial Accounting

Candidate should have knowledge of accounting activities related to industrial / manufacturing operations, including:

- Purchase of raw materials, consumables and packing materials.
- Accounting of production-related expenses.
- Inventory and stock accounting.
- Material inward and outward accounting.
- Vendor and supplier reconciliation.
- Job work / subcontracting-related accounting.
- Fixed asset accounting and records.
- Factory-related expenses and administrative expenses.
- Cost-related accounting and expense analysis.
- Coordination with Stores, Purchase, Production, Sales and Administration departments.
- Support in preparation of costing, MIS and management reports.

1. Banking & Finance

- Bank reconciliation and monitoring of bank transactions.
- Coordinate with banks regarding routine banking transactions.
- Assist in preparation of payment instructions and banking documents.
- Monitor customer receipts and vendor payments.
- Maintain proper records of bank charges and other financial transactions.
- Coordinate with banks for export payment realization and foreign currency transactions.
- Assist in documentation related to LC, advance payment and other trade-payment methods.

1. Administration Responsibilities





- Handle day-to-day office administration activities.
- Maintain important office, statutory and financial records.
- Coordinate with internal departments for documentation and approvals.
- Maintain agreements, licences, certificates and other official documents.
- Coordinate with auditors, consultants, banks, government departments and external agencies.
- Ensure timely renewal and maintenance of applicable registrations and documents.
- Support management in administrative and compliance-related activities.

Required Qualifications
- B.Com / M.Com preferred.
- 3–5 years of relevant experience in Accounts & Administration.
- Strong knowledge of Tally Prime / ERP / Accounting Software.
- Good working knowledge of MS Excel.
- Practical knowledge of GST, TDS and taxation.
- Practical knowledge of Import & Export Accounting and Documentation.
- Knowledge of Industrial / Manufacturing Accounting will be preferred.

Required Skills
- Robust accounting and taxation knowledge.
- Good understanding of GST and export taxation.
- Good knowledge of Import & Export documentation.
- Strong reconciliation and analytical skills.
- Good knowledge of MS Excel, including Pivot Tables and formulas.
- Good communication and coordination skills.
- Ability to work independently and meet statutory and management deadlines.
- High level of accuracy and attention to detail.
- Ability to maintain confidentiality of financial and business information.

Preferred Experience Experience in any of the following sectors will be preferred:
- Manufacturing / Industrial
- Trading
- Import & Export
- FMCG
- Agriculture / Agri-inputs
- Distribution
- Multi-branch business operations

Key Performance Indicators (KPIs)
- Accuracy and timely completion of accounting entries.
- Timely bank, customer and vendor reconciliations.
- Accurate GST and taxation records.
- Timely completion of export/import accounting and documentation.
- Proper reconciliation of export transactions and bank realization.
- Proper accounting of industrial expenses and inventory transactions.
- Timely preparation of MIS and management reports.
- Proper maintenance of statutory and administrative records.

Primary Objective The primary objective of this position is to ensure accurate accounting, effective taxation and GST compliance, smooth Import–Export accounting, proper industrial accounting and efficient administration while providing timely financial information to management. Salary: As per qualification and experience.

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Accounts/Administration Officer (Viman Nagar)
🏢 Ab Solution pvt.ltd
📍 Viman Nagar