Job Description (JD) – Executive Assistant

Position Title: Executive Assistant
Department: Administration / Corporate Office
Reporting To: Managing Director / Director / Senior Management
Location: As per Company Requirement
Experience: 2 to 5 Years
Qualification: Any Bachelor's Degree (MBA preferred)
Employment Type: Full-Time

Key ResponsibilitiesExecutive Support

- Manage calendars, appointments, meetings, and travel arrangements for senior executives.
- Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
- Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.
- Prepare presentations, reports, MIS, and business documents as required.

Coordination & Communication

- Act as a liaison between management, departments, vendors, and external stakeholders.
- Coordinate with various teams to track action items and ensure timely completion.
- Maintain effective communication and follow-up on management directives.

Documentation & Records Management

- Maintain confidential files, records, contracts, and correspondence.
- Prepare and manage documents, presentations, letters, and reports.
- Organize and maintain executive office records and filing systems.

Travel & Event Management

- Arrange travel bookings,



accommodation, and itinerary planning for executives.
- Coordinate company events, management meetings, and special projects.

Administrative Support

- Monitor office supplies and coordinate administrative requirements.
- Handle expense reports, reimbursement documentation, and vendor coordination.
- Support special assignments and projects assigned by management.

Required Skills & Competencies

- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Ability to maintain confidentiality and professionalism.
- Solid follow-up and coordination skills.
- Multitasking ability with attention to detail.
- Problem-solving and decision-making capabilities.

Preferred Requirements

- Experience working with senior management or directors.
- Knowledge of office administration and business correspondence.
- Experience in manufacturing or textile industry will be an added advantage.
- Good presentation and report preparation skills

Pay: ₹12,704.86 - ₹20,085.64 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Wanted Executive Assistant /Admin Executive (Erode)
🏢 Pallava Group
📍 Erode