Job Description – HR Executive

Job Title: HR Executive
Department: Human Resources
Location: Ludhiana, Punjab
Employment Type: Full-Time
Reporting To: HR Manager / Management

Job Summary

We are looking for a responsible and energetic HR Executive to manage day-to-day HR operations, employee coordination, recruitment, attendance, documentation, and employee engagement across our stores, warehouse, and office.

Key Responsibilities1. Recruitment & Hiring

- Handle recruitment for sales, billing, warehouse, office, and other positions.
- Source candidates through job portals, social media, references, and local recruitment.
- Screen resumes and conduct initial interviews.
- Coordinate interviews with department/floor managers.
- Complete joining formalities and employee documentation.
- Maintain an updated recruitment tracker.

2. Attendance & Employee Management

- Monitor daily employee attendance, late coming, leaves, and absenteeism.
- Maintain employee attendance records.
- Coordinate shift schedules with managers.
- Follow up with employees regarding unauthorized absence.
- Maintain employee master data and personal records.

3. Payroll Support

- Prepare monthly attendance and payroll inputs.
- Track overtime, incentives, deductions, bonuses, and leaves.
- Coordinate with accounts/payroll team for salary processing.
- Ensure accurate employee records for salary calculation.

4. Employee Onboarding

- Complete joining formalities for new employees.
- Collect required documents and verify information.
- Explain company rules, policies, working hours, attendance, and responsibilities.
- Coordinate employee induction and basic training.

5. Employee Discipline & Grievances

- Handle basic employee queries and grievances.
- Maintain workplace discipline.
- Escalate serious employee issues to the HR Manager/Management.
- Conduct exit interviews and complete full-and-final documentation.

6.



HR Documentation

- Maintain employee files and HR records.
- Prepare appointment letters, warning letters, confirmation letters, and other HR documents.
- Maintain leave, attendance, recruitment, and employee-performance records.
- Ensure HR documentation is properly updated and confidential.

7. Training & Performance

- Coordinate employee training programs.
- Maintain training attendance and records.
- Collect feedback from managers regarding employee performance.
- Support performance appraisal processes.

Required Skills

- Good communication and interpersonal skills.
- Solid follow-up and coordination skills.
- Basic knowledge of HR processes and labour laws.
- Good knowledge of MS Excel/Google Sheets.
- Ability to maintain confidential employee information.
- Good problem-solving and decision-making ability.
- Ability to manage multiple employees and locations.
- Strong discipline and attention to detail.

Qualification & Experience

- Qualification: Graduate in HR, Business Administration, B.Com, or related field.
- Experience: 1–3 years in HR/recruitment preferred.
- Freshers with good communication skills and HR knowledge may also be considered.

Key Performance Indicators (KPIs)

- Recruitment turnaround time.
- Employee retention.
- Attendance and absenteeism control.
- Accuracy of HR records.
- Timely completion of joining formalities.
- Employee grievance resolution.
- Timely submission of payroll inputs.
- Training and employee-development coordination.

Working Conditions

- Full-time role.
- Requires regular coordination with showrooms, warehouse, office, and management.
- May occasionally require visiting different company locations.

Pay: ₹15,000.00 - ₹33,000.00 per month

Benefits:

- Cell phone reimbursement
- Flexible schedule
- Paid sick time

Education:

- Bachelor's (Required)

Experience:

- Work: 1 year (Required)

Location:

- Ludhiana, Punjab (Required)

Work Location: In person

📌 HR executive (India)
🏢 Sardar ji Toys
📍 India