Position: Executive General Administration
Location: Medical Devices Park, Sultanpur Industrial Area
Department: Operations
Reporting to: Founder of the Company

Role Overview

We are seeking a skilled and motivated general administrative executive who can manage the daily clerical records, tracking, and operational tasks required to move temperature-sensitive freeze dried food products safely from factory.

Key Responsibilities

1. Regulatory Documentation & Compliance Support

Food production is heavily regulated by bodies like the FSSAI, FDA, or CFIA. The administrative executive have to keep the facility audit-ready.

- Permit & License Tracking: Monitors renewal dates for food handling permits, environmental licenses, and health certifications.
- Safety & Audit Records: Files and organizes critical Standard Operating Procedures (SOPs), Good Manufacturing Practices (GMP) logs, and Hazard Analysis Critical Control Point (HACCP) documentation.
- Visitor Controls: Manages strict gate-access logs for auditors, clients, and suppliers to maintain food defense protocols.

2. Supply Chain & Inventory Coordination

Smooth plant operations rely on the uninterrupted flow of ingredients and materials.

- Supplier Liaison: Processes purchase orders, tracks deliveries of raw food materials, and handles initial communication with external vendors regarding invoice discrepancies.
- Office & Lab Inventory: Tracks and restocks plant office essentials, uniform/pantry inventory, and basic sanitation supplies.
- Data Processing:



Inputs daily production yields, batch reports, raw material usage, and machine downtime data into spreadsheets or ERP systems.

3. Facility & Worker Welfare Management

Manufacturing plants run on tight shifts and require clean, safe working environments.

- Shift & Attendance Tracking: Assists production supervisors by maintaining attendance files, tracking shift schedules, and preparing basic data for payroll processing.
- Canteen & Hygiene Supervision: Often oversees the cleanliness and inventory of employee common areas, changing rooms, and the plant canteen to match overall food industry hygiene standards.
- Maintenance Scheduling: Coordinates with maintenance engineers to log service requests for office and factory infrastructure.

4. General Executive Office Support

- Calendar & Travel Management: Schedules cross-departmental alignment meetings and organizes corporate travel for senior plant executives or consultants.
- Communication Management: Screens incoming calls, routes emails from logistics partners, and prepares internal memos or presentations for plant-wide updates.

Key Attributes

- Detail-oriented with a focus on precision and quality.
- Strong communication and teamwork skills.
- Cutting-edge thinker with practical execution ability.
- High adaptability to a fast-paced production environment.

Job Type: Full-time

Pay: ₹300,000.00 - ₹420,000.00 per year

Application Question(s):

- Do you know how to work on Google Sheets?

Work Location: In person

📌 General Admin Executive (India)
🏢 Instabites
📍 India