Job Title:

Executive Assistant to MD & Founder

Location:

Azad Nagar, Andheri West

Reporting To:

Managing Director & Founder

Job Summary:

We are seeking a highly organized, proactive, and dynamic Executive Assistant to support the Managing Director & Founder in a fast-paced event industry environment. The ideal candidate will act as a strategic partner, ensuring seamless coordination of business, client, and event-related activities while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities:

1. Executive Support

- Manage and maintain MD’s calendar, appointments, and travel schedules
- Act as the primary point of contact between the MD and internal/external stakeholders
- Prepare meeting agendas, presentations, reports, and MOMs (Minutes of Meeting)
- Handle confidential information with discretion

2. Event Coordination Support

- Assist in planning, scheduling, and execution of events/projects
- Coordinate with internal teams (creative, operations, production) and vendors
- Track project timelines and ensure deadlines are met
- Support on-ground event execution when required

3. Communication & Stakeholder Management

- Draft emails, proposals, and business communication on behalf of the MD
- Coordinate with clients, partners, and vendors for meetings and follow-ups
- Ensure smooth flow of communication across departments

4. Business & Administrative Support

- Prepare reports, MIS, and data analysis for business decisions
- Manage documentation, contracts, and filing systems
- Track deliverables and follow up with teams for updates




- Assist in budgeting and expense tracking related to projects/events

5. Strategic & Operational Assistance

- Support MD in business planning, research, and new initiatives
- Identify gaps and proactively suggest process improvements
- Assist in high-priority and time-sensitive tasks

Required Skills & Competencies:

- Excellent organizational and multitasking abilities
- Strong communication (written & verbal) skills
- High level of discretion and confidentiality
- Ability to work under pressure and meet tight deadlines
- Strong coordination and stakeholder management skills
- Problem-solving mindset with attention to detail
- Proficiency in MS Office (Excel, PowerPoint, Word) and scheduling tools

Qualifications:

- Bachelor’s degree in Business Administration, Event Management, or related field
- 3–6 years of experience as an Executive Assistant (preferably in event/media/agency industry)

Preferred Experience:

- Prior experience in the event management / media / advertising industry
- Exposure to client handling and vendor coordination
- Experience working with senior leadership or founders

Key Attributes:

- Proactive & self-driven
- Adaptable and flexible with work hours (event-based industry)
- Skilled and presentable
- Strong sense of ownership and accountability

Working Conditions:

- Fast-paced, dynamic event environment
- May require travel and extended hours during events

Pay: ₹40,000.00 - ₹70,000.00 per month

Experience:

- Event Industry: 5 years (Required)

Willingness to travel:

- 75% (Required)

Work Location: In person

📌 Executive Assistant to MD & Founder || URGENTLY NEEDED || (Mumbai)
🏢 WEEVENTS CONVENTIONS PRIVATE
📍 Mumbai