Personal Assistant to the Director

Role: Personal Assistant to the Founder & Director
Reports to: Founder & Director
Location: The Sun Smart Foundation International School

Purpose of the role

The Personal Assistant will work closely with the Director to keep her day organised, her commitments on track, and important matters followed through. The role requires someone who can anticipate requirements, manage information carefully and ensure that tasks do not remain pending simply because they were discussed and forgotten.

Key responsibilities

- Manage the Director’s calendar, meetings, appointments and daily schedule.
- Prepare the Director for meetings by keeping relevant documents, information and previous action points ready.
- Maintain a simple tracker of the Director’s pending matters and follow up with the relevant people.
- Coordinate with staff, parents, vendors and external contacts on matters delegated by the Director.
- Draft and manage routine emails, letters and messages on the Director’s behalf.
- Maintain confidential records and documents.
- Coordinate travel, appointments, bookings and other professional or personal requirements when needed.
- Take meeting notes and ensure that agreed action points are followed up.
- Organise the Director’s files, correspondence and important information so that they can be accessed quickly.




- Handle last-minute changes and urgent requirements calmly and professionally.

What we are looking for

Someone who is:

- Extremely organised and dependable.
- Discreet and trustworthy.
- Good at following up without needing repeated instructions.
- Comfortable speaking to people at different levels.
- Able to prioritise rather than treating everything as urgent.
- Proactive enough to notice what needs to be done before being asked.
- Comfortable handling confidential and sensitive information.
- Strong in written and spoken English.
- Comfortable with Google Workspace/Microsoft Office and everyday digital tools.

The right person for this role

This is not a receptionist or general administrative position. The person should be capable of working closely with the Director, understanding how she works, anticipating what she will need and taking ownership of the details around her rather than waiting for instructions for every small task.

Experience: 2–5 years in executive assistance, personal assistance, administration or a similar role. Experience supporting a founder, director, principal or senior leader would be an advantage.

Pay: ₹30,000.00 - ₹40,000.00 per month

Advantages:

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 Personal Assistant to the Director (India)
🏢 The Sun Smart Foundation International School
📍 India