Job Description – Admin Executive Mumbai Only- Operations, Inventory and Podcast and Celebrity Coordination

Leafoberryy – Premium Skincare & Wellness Brand

Position: Admin Executive
Location: Mumbai
Type: Full-Time

Mon- Fri (10am to 6.30 pm) , Sat- Till 4pm
Salary: Based on experience (30000-40000)
Perks: Quarterly beauty products worth ₹5,000

About Leafoberryy

Leafoberryy is a premium skincare and wellness brand blending traditional beauty wisdom with modern skincare science.

Rooted in the philosophy of Nature + Science, we create thoughtfully formulated skincare inspired by powerful botanicals, time-tested beauty rituals and modern ingredients.

As Leafoberryy expands across e-commerce, marketplaces, modern trade, retail and digital media, we are looking for a smart, organised and proactive Admin Executive who can manage multiple aspects of our growing brand.

Key Responsibilities

1. Inventory & Stock Management

- Track stock-in, stock-out and current inventory
- Maintain stock records across the warehouse, Amazon, Myntra and other channels
- Prepare stock reports, batch records and expiry trackers

2. Administration & Operations

- Manage day-to-day administrative and operational coordination
- Follow up with stores, promoters, vendors, warehouse and logistics partners, Marketing Team, Designers, Developer and PR.
- Coordinate product dispatches and delivery follow-ups
- Maintain organised operational records and documents
- Support exhibitions, events, launches and promotional activities
- Track samples, testers, PR hampers and marketing materials




- Assist management with important follow-ups and daily administrative requirements

3. Podcast & Celebrity Coordination

- Assist in managing and coordinating the brand’s podcast and digital content activities
- Research and shortlist celebrities, influencers, experts, entrepreneurs and other potential podcast guests
- Coordinate invitations, confirmations and follow-ups with podcast guests
- Manage guest schedules, shoot dates, call times and basic shoot requirements
- Maintain a structured database of celebrity contacts, managers, agencies and potential guests
- Coordinate with the production, videography, editing and social media teams
- Assist with podcast shoot-day coordination and guest hospitality
- Follow up on promotional content, collaborations and post-release requirements
- Maintain professionalism and confidentiality while communicating with celebrity guests and their teams

4. MIS & Reporting

- Prepare daily stock movement and dispatch reports
- Maintain weekly MIS for inventory, operations and pending follow-ups
- Maintain a separate tracker for podcast guest outreach, responses, confirmations and shoot schedules
- Highlight delayed deliveries, low stock, pending tasks and operational issues to management




- Ensure all reports and trackers remain updated

What We’re Looking For

- Good knowledge of Excel / Google Sheets
- Excellent communication and follow-up skills
- Confident communicating with celebrities, managers, PR teams, vendors and business partners
- Strong organisational and coordination abilities
- Qualified written and verbal communication
- Detail-oriented, disciplined and dependable
- Ability to multitask and work in a fast-moving environment
- Proactive attitude with a strong sense of ownership

Why Join Leafoberryy?

Quarterly Leafoberryy products worth ₹5,000

Exposure to podcasts, celebrities, influencers and media collaborations

Opportunity to grow with an emerging premium skincare & wellness brand

Experience across beauty, e-commerce, retail, media and brand operations

Opportunity to take on greater responsibilities as the brand grows

A creative, collaborative and empowering work environment

Apply Now

If you’re organised, confident, proactive and love the worlds of beauty, business and media, we’d love to hear from you.

Send your resume: [email protected]
WhatsApp: +91-XXXXXXXXXX

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

- Leave encashment
- Paid sick time

Application Question(s):

- Immediate Joining

Experience:

- Administrative: 1 year (Required)
- Admin: 1 year (Preferred)

Language:

- English, Hindi (Required)

Location:

- Mumbai, Maharashtra (Required)

Work Location: In person

📌 Office Administrator (Powai, Mumbai) (India)
🏢 Leafoberryy (Skincare)
📍 India