JOB DESCRIPTION – STORE OFFICER

Company: Vovac Engineers Location: Ankleshwar, Gujarat Position: Store Officer Department: Stores

Contact details: +91-XXXXXXXXXX
E mail: [email protected]

Working Hours: 9:00 AM to 6:00 PM Salary: As per candidate's experience, skills and interview performance

Job Objective

To manage the complete store, inventory, material inward/outward, GRN, NGRP, GRP, billing, invoicing, E-Way Bill, dispatch and logistics activities efficiently and accurately.

Key Responsibilities

- Manage day-to-day store operations.
- Receive and verify incoming raw materials, components, spares, consumables and other materials.
- Prepare and process GRN, NGRP and GRP transactions.
- Verify materials against Purchase Orders, invoices and delivery challans.
- Maintain accurate physical and system stock records.
- Handle material inward, outward, issue, return and stock-transfer transactions.
- Maintain proper item-wise and location-wise inventory.
- Conduct periodic physical stock verification and reconciliation.
- Identify and report shortages, excess, damages and stock discrepancies.
- Issue materials to production/service/project teams against authorized requirements.
- Prepare and process invoices, billing documents and delivery challans.
- Prepare/coordinate E-Way Bills and verify relevant GST, customer, transporter and vehicle details.
- Coordinate daily dispatches and ensure correct material and quantity are dispatched.




- Coordinate with transporters for vehicle placement and delivery.
- Prepare packing lists, LR/transport documents and other dispatch documents.
- Track deliveries and follow up for POD (Proof of Delivery).
- Maintain proper records of invoices, E-Way Bills, GRNs, dispatches and transport documents.
- Coordinate with Purchase, Production, Service, Sales, Accounts.
- Maintain ERP/system entries for all store-related transactions.
- Prepare daily/weekly/monthly stock and dispatch reports.
- Monitor slow-moving, excess, obsolete and damaged stock.
- Ensure all material movement is properly authorized, documented and recorded.
- Support internal/external audits and provide required store documentation.

Required Skills

- Practical knowledge of GRN / NGRP / GRP
- Inventory and stock management
- Inward and outward material handling
- Billing and invoicing
- GST documentation and E-Way Bill
- Dispatch and logistics coordination
- Stock reconciliation and physical verification
- ERP/software knowledge
- Good MS Excel knowledge
- Documentation and record keeping
- Good communication and coordination skills

Qualification & Experience

- Graduate / Diploma in Commerce.
- 0–4 years relevant experience in Stores, Inventory, Dispatch or Logistics.
- Experience in an engineering/manufacturing/service organization will be preferred.

Pay: ₹18,000.00 - ₹25,000.00 per month

Advantages:

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Store Officer (India)
🏢 VOVAC ENGINEERS
📍 India