- Communication: Answer phone calls, reply to emails, take messages, and greet office visitors.
- Scheduling: Manage calendars, book appointments, and coordinate meeting rooms or travel plans.
- Document Management: Draft memos, prepare reports, and organize digital and physical filing systems.
- Office Operations: Track and order office supplies, manage basic expense reports, and update contact databases.
- Meetings: Prepare agendas and record meeting minutes when required.
Required Skills and Qualifications
- Communication: Clear verbal and written skills with professional etiquette.
- Organization: Strong time management and attention to detail to handle multiple tasks.
- Technical Literacy: Proficiency in office software like Microsoft Office or Google Workspace.
- Discretion: Ability to handle private or confidential company information safely.
- Education: High school diploma or equivalent; prior administrative experience is preferred.