Position Overview

We are looking for a smart, organized, proactive, and highly professional Personal Secretary to the Managing Director. The ideal candidate will be responsible for managing the MD’s schedule, appointments, communications, meetings, documentation, and day-to-day administrative activities efficiently and confidentially.

Key Responsibilities

· Manage the Managing Director’s daily schedule, appointments, meetings, and calendar.

· Coordinate and organize internal and external meetings.

· Manage the MD’s travel plans, schedules, and related arrangements.

· Handle emails, calls, correspondence, and communications on behalf of the MD.

· Prepare reports, presentations, letters, meeting documents, and other official documents as required.

· Coordinate with internal departments, clients, vendors, and external stakeholders.

· Organize meetings, conferences, events, and other official activities.

· Maintain proper records, documents, and confidential information.

· Track meeting discussions, action points, and pending tasks and ensure timely follow-up.

· Assist the MD in monitoring important assignments and deadlines.

· Support the MD in strategic initiatives, special projects, and business-related activities.

· Handle sensitive and confidential information with a high level of professionalism.

· Perform other administrative and coordination responsibilities assigned by the MD.





Qualifications & Skills

· Any Graduate / Post Graduate qualification preferred.

· 2–5 years of experience as a Personal Secretary, Executive Assistant, Secretary, Office Administrator, or similar role.

· Excellent English communication skills – both written and spoken.

· Good knowledge of Hindi will be an added advantage.

· Strong proficiency in MS Office – Word, Excel, PowerPoint, and Outlook.

· Excellent organizational and time-management skills.

· Ability to handle multiple tasks and prioritize effectively.

· Robust coordination, interpersonal, and communication skills.

· Pleasant personality with a positive and professional attitude.

· Ability to work independently and take initiative.

· High level of discretion, confidentiality, and professionalism.

· Willingness to coordinate with different teams and stakeholders as required.

Preferred Candidate Profile

We are looking for someone who is well-presented, responsible, proactive, trustworthy, and capable of working closely with senior management. The candidate should be comfortable handling confidential matters and managing multiple priorities in a fast-paced work environment.· Immediate joiners preferred

Pay: ₹360,000.00 - ₹480,000.00 per year

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Personal Secretary to Managing Director (India)
🏢 mape it solutions
📍 India