Purchase & Field Procurement Officer – Biomass Raw Materials

Company: Grams and Kiloz Pvt Ltd
Location: Manamadurai, Sivaganga District, Tamil Nadu
Employment Type: Full-time
Experience: 2–5 years
Industry: Biomass / Renewable Energy / Manufacturing / Agro Commodities

About the Company

Grams and Kiloz Pvt Ltd is an established agri-commodity trading and processing company expanding into the renewable energy sector with a 5 TPH biomass pellet manufacturing plant at SIPCOT, Manamadurai.

We are looking for a highly active and result-oriented Purchase & Field Procurement Officer to develop and manage the raw-material procurement network for our biomass pellet manufacturing plant.

The candidate will be responsible for finding biomass sources, developing suppliers, negotiating prices, inspecting material, arranging transportation and ensuring continuous supply to the factory.

Job Summary

The selected candidate will primarily focus on procurement of biomass raw materials such as:

- Prosopis Juliflora
- Maize cobs
- Cotton stalks
- Paddy residues
- Agricultural waste
- Wood/forestry residues
- Other suitable biomass materials

The candidate must be willing to travel extensively in and around Southern Tamil Nadu to identify new suppliers and raw-material sources.

Key Responsibilities1. Field Procurement

- Identify new sources of biomass raw materials.
- Visit villages, agricultural areas, traders, aggregators, sawmills, farmers, contractors and biomass suppliers.
- Develop a strong network of local suppliers.
- Identify seasonal and year-round biomass availability.
- Conduct regular field visits to procurement locations.
- Build long-term relationships with suppliers.

2. Supplier Development

Develop and maintain a database of:

- Farmers
- Biomass aggregators
- Local traders
- Contractors
- Wood suppliers
- Agricultural residue suppliers
- Sawmills
- Rice mills
- Maize traders
- Cotton traders
- Other biomass collection centres

Maintain supplier information including:

Supplier → Location → Material → Availability → Quantity → Rate → Moisture → Transportation Cost → Delivered Cost

3. Raw Material Price Negotiation

- Negotiate competitive purchase prices.
- Compare supplier rates from different locations.
- Calculate delivered cost to Manamadurai plant.
- Negotiate loading, unloading and transportation charges.
- Monitor daily/weekly market prices.
- Identify opportunities for lower-cost procurement.
- Maintain price comparison reports.

4. Raw Material Quality Inspection

Before purchasing material, inspect:

- Moisture
- Foreign materials
- Soil/sand contamination
- Size
- Density
- Freshness
- Quality consistency
- Estimated GCV
- Storage condition

Ensure that poor-quality or contaminated biomass is not purchased without approval.

5. Moisture & Delivered Cost Control

The candidate should understand that purchase price alone is not the actual cost.

Calculate:





Material Purchase Price + Loading + Transportation + Unloading + Processing Loss = Effective Delivered Cost

Monitor moisture and material losses to determine the actual cost per MT.

6. Procurement Planning

Work closely with the Plant Manager and Management to understand:

- Daily raw-material requirement
- Weekly requirement
- Monthly requirement
- Current stock
- Production plan
- Future requirements

Ensure sufficient raw material is available at the plant without unnecessarily blocking working capital.

7. Transportation & Logistics

Coordinate with transporters for:

- Vehicle availability
- Truck placement
- Loading
- Weighment
- Transit
- Unloading
- Delivery to plant

Track:

- Vehicle number
- Supplier
- Loading location
- Quantity
- Arrival time
- Weighbridge quantity
- Unloading quantity

Minimize transportation cost per MT.

8. Purchase Documentation

Coordinate with the Accounts/Finance team to ensure proper documentation for every purchase.

Maintain:

- Supplier details
- Purchase orders
- Purchase bills
- Delivery challans
- Weighbridge slips
- Transport bills
- Payment details
- Material quality records

9. Stock & Supply Monitoring

Work closely with the Plant Manager and Stores team to monitor:

- Opening stock
- Daily receipts
- Daily consumption
- Closing stock
- Supplier-wise receipts
- Material-wise stock
- Pending deliveries

Immediately report potential raw-material shortages to Management.

10. Market Intelligence

Continuously collect information regarding:

- Biomass availability
- Seasonal availability
- Local market prices
- Competitor buying prices
- New suppliers
- New biomass sources
- Crop harvesting cycles
- Transportation rates

Submit regular field procurement reports to Management.

Target Procurement Area

The primary procurement focus will be Southern Tamil Nadu and surrounding regions, including areas around:

- Sivaganga
- Manamadurai
- Madurai
- Ramanathapuram
- Paramakudi
- Virudhunagar
- Dindigul
- Pudukkottai
- Tiruchirappalli
- Thoothukudi
- Other locations based on delivered-cost economics

The candidate should be willing to travel extensively depending on raw-material availability.

Key Performance Indicators

The candidate will be measured on:

Procurement

- MT of raw material procured
- Number of active suppliers
- New suppliers developed
- Monthly procurement volume

Cost

- Purchase price per MT
- Delivered cost per MT
- Transportation cost per MT
- Cost savings achieved

Quality

- Average moisture
- Material rejection percentage
- Contamination level
- Quality consistency

Supply

- Plant stock coverage
- On-time supply
- Supplier reliability
- Procurement continuity





Candidate Profile

We are looking for a field-oriented and commercially aggressive procurement professional.

The candidate should:

- Enjoy travelling and meeting suppliers.
- Have strong negotiation skills.
- Be comfortable visiting rural areas and agricultural markets.
- Have strong local contacts/network.
- Be able to independently identify new raw-material sources.
- Have good knowledge of agricultural commodities or biomass.
- Be comfortable using WhatsApp, Excel and mobile applications for reporting.
- Have good communication skills in Tamil.
- Be capable of working with farmers, traders, contractors and transporters.

Preferred Experience

Experience in any of the following will be preferred:

- Biomass procurement
- Biomass pellets/briquettes
- Agricultural commodity procurement
- Rice mills
- Maize procurement
- Cotton procurement
- Wood/forest-product procurement
- Agro-processing
- Feed industry
- Scrap/industrial raw-material procurement
- Commodity trading

Direct biomass procurement experience will be an advantage.

Qualification

- Any Graduate
- B.Com / BBA / B.Sc Agriculture
- Diploma / Degree in Agriculture or related field
- Candidates with strong field procurement experience may be considered irrespective of qualification.

Experience

2–5 years of relevant experience preferred.

Candidates with strong agricultural commodity procurement experience and excellent local networks may also be considered.

Salary

₹2,50,000 – ₹5,00,000 per annum, depending on experience and suitability.

Performance-based incentives may be provided based on procurement volume, cost savings and supplier development.

Travel

This is a field-intensive position.

The candidate should be willing to travel regularly across Southern Tamil Nadu.

Travel allowance / fuel expenses will be provided as per company policy.

Two-wheeler and valid driving licence preferred.

Reporting Structure

Reports to: Purchase Manager / Plant Manager / Management

Works closely with:

- Plant Manager
- Stores
- Finance Manager
- Accounts
- Transporters
- Suppliers
- Production Team

Daily Reporting

The candidate will submit a daily procurement report covering:

- Supplier visited
- Location
- Biomass type
- Available quantity
- Purchase rate
- Moisture
- Transportation cost
- Delivered cost
- Negotiated rate
- Quantity purchased
- Expected delivery
- Current supplier leads
- Market price information

How to Apply

Interested candidates can apply through Indeed with their updated resume.

Please mention:

- Total procurement experience
- Agricultural/biomass procurement experience
- Current location
- Current salary
- Expected salary
- Notice period
- Areas currently covered for procurement
- Average monthly procurement handled
- Experience with biomass/agricultural residues
- Whether you have your own two-wheeler and valid driving licence

Pay: ₹15,000.00 - ₹24,000.00 per month

Work Location: In person

📌 Purchase Officer (India)
🏢 GRAMS AND KILOZ
📍 India