Job Description – Head – Billing & Contracts

Position: Head – Billing & Contracts
Department: Billing & Contracts
Industry: Construction / Real Estate / Infrastructure
Location: Head Office with Project Site Coordination
Experience: 15+ Years
Qualification: B.E./B.Tech – Civil Engineering / Quantity Surveying / Construction Management or relevant discipline
Reporting To: Management / Director – Contracts & Commercial

Role Overview

We are looking for an experienced Head – Billing & Contracts to take overall responsibility for the Billing & Contracts function across multiple construction projects.

The role will be responsible for client and subcontractor contracts, work orders, RA billing, contract administration, amendments and variations, commercial compliance, quantity reconciliation, MIS, final account closure and departmental team management.

1. JD - Billing & Contracts Head

The ideal candidate should have extensive experience in large-scale residential, commercial, high-rise or infrastructure projects and should have independently managed both client-side and subcontractor-side commercial activities.

Key Responsibilities

- Lead and manage the complete Billing & Contracts Department, including Contract Managers, Contract Executives, Billing Engineers/Executives and QS/Commercial personnel.
- Establish departmental SOPs, workflows, controls, KRAs, KPIs and reporting mechanisms.
- Oversee preparation, review, negotiation and administration of Client and Subcontractor Work Orders.
- Ensure work orders accurately incorporate BOQs, approved rates, payment terms, retention, advances, recoveries, material responsibilities and other commercial conditions.
- Review tender scope, commercial conditions, exclusions and contractual risks during tender-to-contract handover.
- Take overall responsibility for timely preparation, submission, certification and reconciliation of Client RA Bills and Final Bills.
- Monitor project-wise billing, certification, outstanding amounts, retention, advances, recoveries, deductions and debit notes.
- Oversee subcontractor billing and commercial reconciliation. 1. JD - Billing & Contracts Head




- Manage contract amendments, variations, additional works, quantity changes, rate revisions and supplementary work orders.
- Evaluate the commercial impact of variations and escalate significant contractual exposures to management.
- Ensure compliance with client and subcontractor contractual terms.
- Monitor PBGs, retention, advances, recoveries, payment terms and other contractual obligations.
- Identify contractual and commercial risks and ensure timely corrective/escalation action.
- Establish and monitor the Maker–Checker–Approver framework, including segregation of duties and approval controls.
- Ensure proper ERP audit trails, documentation and adherence to Delegation of Authority. 1. JD - Billing & Contracts Head
- Lead commercial coordination and negotiations with clients, subcontractors, consultants and other stakeholders.
- Coordinate closely with Project, Planning, Finance, Purchase, Estimation and Management teams.
- Develop and monitor project-wise Billing & Contracts MIS, covering work order value, executed value, billed/certified value, outstanding billing, retention, recoveries, pending amendments and final-account status.
- Oversee final account closure for both clients and subcontractors, including measurements, quantity reconciliation, variations, deductions, claims, retention and settlements. 1. JD - Billing & Contracts Head
- Manage team performance, work allocation, manpower planning, training and development.

Candidate Requirements

- Bachelor's degree in Civil Engineering, Quantity Surveying, Construction Management or a relevant discipline.
- Additional qualification in Contracts, Commercial Management or Quantity Surveying will be an advantage.
- 15+ years of relevant experience in construction billing,



contracts and commercial management.
- Solid experience in large-scale residential, commercial, high-rise and/or infrastructure projects.
- Extensive hands-on experience with both Client Contracts and Subcontractor Contracts.
- Strong knowledge of RA Billing, BOQ, Work Orders, variations, amendments, quantity reconciliation, commercial claims and final accounts.
- Experience managing multiple projects simultaneously.
- Proven experience leading a Billing/Contracts/Commercial team.
- Strong knowledge of ERP systems and commercial MIS.
- Strong commercial negotiation, stakeholder-management and communication skills.
- Ability to identify and manage contractual and commercial risks.

Pay: ₹1,800,000.00 - ₹2,500,000.00 per year

Application Question(s):

- How many years of experience do you have in Contracts, Billing and Commercial Management within the construction/real estate/infrastructure industry?
- Do you have experience handling both Client Contracts and Subcontractor Contracts?
- How many years of hands-on experience do you have with Client RA Billing and Final Billing for construction projects?
- Have you independently handled preparation, review and administration of Client and Subcontractor Work Orders, including BOQ, rates, payment terms, retention, advances and recoveries?
- Do you have hands-on experience managing contract variations/amendments, additional works, quantity changes, rate revisions and supplementary work orders?
- Have you independently handled commercial reconciliation and Final Account Closure for both clients and subcontractors?
- What types of construction projects have you handled?
- Have you led a Billing/Contracts/Commercial team and managed billing/contracts across multiple projects simultaneously?
- Which ERP/software systems have you used for contracts, billing and commercial MIS? Please mention the software and your level of hands-on experience.
- Please provide your current CTC, expected CTC, notice period, current location and willingness to work at the required job location.

Work Location: In person

📌 Contracts Manager (Mulund West)
🏢 Coppergate Consultants Private
📍 Mulund West