Key Responsibilities

1. Executive Governance & Leadership Support

- Manage Directors calendar, leadership reviews, and strategic meetings.

- Prepare structured agendas, presentations, dashboards, and executive summaries.

- Record and circulate Minutes of Meeting (MoM).

- Maintain strict action tracker and ensure 100% closure.

- Convert leadership directions into structured execution plans.

2. HR Governance & Compliance Monitoring

- Coordinate Monthly HR Review Meetings (HO & Plant HR).

- Maintain structured employee data repository and policy documentation.

- Prepare structured HR KPI Dashboard for Director review (i.e. Total Manpower (HO & Plant-wise); Contract Labor Strength & Compliance; Absenteeism %, Recruitment Status etc.)

Job Description

Issued BY HR Department Page 2 of 3

Vasant Masala Pvt. Ltd.

3. Finance Monitoring, Budget & Control

- Coordinate Annual Budget (AOP) planning process across all departments (HO & Plants).

- Track Budget vs. Actual performance at organization level, including plant-wise and department-wise analysis.

- Monitor departmental spending discipline and variance reporting with root-cause analysis.

- Review plant-level cost components including RM consumption, yield variance, conversion cost, overhead absorption, and operational expenses.

- Track cost optimization initiatives and savings implementation across departments. Monitor receivables (with focus on HoReCa exposure), ageing analysis, and credit discipline.

- Track payable schedules and working capital cycle in coordination with Accounts & Finance.

- Support preparation of consolidated Cash Flow summary, Fund Flow overview, and working capital dashboard.





- Conduct structured cost review meetings with department heads as per Director’s guidance.

- Highlight financial risks, cost escalations, margin impact areas, and deviation trends to Director proactively.

- Maintain centralized financial control dashboard covering HO, Dehgam Plant, and Jhalod Plant

4. HoReCa Sales Coordination & Performance Tracking

- Track Monthly / Quarterly Sales Target vs. Actual – HoReCa segment.

- Maintain institutional client database (Hotel / Restaurant / Caterer / Caf).

- Monitor recent client acquisition pipeline and order execution status.

- Coordinate pricing approvals, commercial agreements, and credit limit approvals.

- Ensure alignment between Sales, Finance, and Dispatch teams.

- Prepare segment-wise profitability and contribution analysis.

5. MIS, Analytics & Structured Reporting

- Prepare consolidated dashboards covering:

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Manpower & HR Metrics

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Budget vs. Actual

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Receivable Ageing

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HoReCa Sales Performance

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Profitability Indicators

- Maintain structured MIS repository for audit readiness.

- Ensure accuracy, timeliness, and decision-oriented reporting.

Job Description

Issued BY HR Department Page 3 of 3

Vasant Masala Pvt. Ltd.

Ownership, Delivery & Accountability





- End-to-end ownership of HR, Finance & HoReCa coordination tasks.

- Ensure 100% action closure from Director’s reviews.

- Proactively identify risks in manpower, compliance, receivables, and sales performance.

- Maintain strict confidentiality of employee and financial data.

- Ensure reporting accuracy with zero tolerance for data gaps.

Mail & Communication Governance

- Manage and screen Director’s official email and communication.

- Prioritize, draft, and coordinate responses as instructed.

- Track pending approvals, commitments, and ensure timely closure.

- Maintain strict confidentiality of all official and sensitive communication.

Travel & Visit Management (End-to-End Travel Desk Coordination)

- Plan and manage Director’s complete travel schedule including bookings, logistics, and accommodation.

- Coordinate plant visits, business meetings, and external appointments.

- Ensure agenda readiness and required documentation prior to visits.

- Track and ensure closure of action points arising from visits.

Personal Agenda & Other Important Task Closure Support

- Maintain structured tracker of all assignments given by Director (official, strategic, or special tasks).

- Ensure end-to-end coordination and timely closure of assigned responsibilities.

- Follow up with concerned stakeholders and escalate delays proactively.

- Provide coordination support for select personal or family-related administrative matters, as assigned, ensuring discretion and professionalism.

- Ensure no task remains open without defined status or follow-up.

📌 Executive Assistant To Director (Ahmedabad)
🏢 Vasant Masala
📍 Ahmedabad