Job_Description":"

Position: Senior Manager (Lead), Procurement Administration

Reports to: Chief Financial Officer

Location: New Delhi

Reportees: Procurement and administration team

HelpAge India is a secular, not-for-profit organisation in India, registered under the Societies Registration Act of 1860. Set up in 1978, the organisation works for the cause and care of disadvantaged older persons to improve their quality of life . It runs healthcare, agecare, livelihood, disaster response and awareness initiatives throughout the country advocates strongly for the elder cause. It became the first and only Indian organization to be honoured with the UN Population Award 2020 for its exemplary work in the field of ageing and population issues, and earlier in 2014, has been the recipient of Vayoshreshtha Samman by Government of India, as an institution working for senior citizens. We have been awarded highest CRISIL VO 1A grading for excellence in operations and high credibility. We have been recognized as a Great Place to Work.

Job Summary:

Provide strategic leadership and oversight of the procurement and administration functions, ensuring value for money, strong governance, regulatory compliance, effective risk management, efficient facility and asset management, and seamless operational support to enable the achievement of organizational objectives

Key Responsibilities:

1. Procurement Administration Oversight

Lead and oversee procurement and administration operations across all HelpAge India offices, ensuring cost-effective, transparent, and policy-compliant processes.

Develop and implement procurement and administrative strategies aligned with organisational goals, budgets,



and operational requirements.

Identify opportunities for cost savings, process improvements, service enhancements, and operational efficiencies.

Drive standardization of procurement and administrative practices across all locations.

Provide oversight for procurement processes within the ERP (currently Oracle Fusion) system.

Ensure effective utilization of procurement systems and strengthen compliance through process standardization.

Guide capacity building and support for employees across India operations on procurement processes, controls, and compliance requirements.

Monitor procurement performance, approvals, and payment cycles to ensure timely delivery of services and assets.

Lead the digitization and automation of procurement and administration workflows wherever feasible.

2. Vendor Management Sourcing

Establish and maintain a robust vendor management framework, including vendor evaluation, onboarding, performance review, and risk assessment.

Lead sourcing, vendor negotiations, and contract management to secure best value for the organization.

Oversee RFQ processes, comparative analyses, Purchase Committee deliberations, and procurement decision-making.

Build long-term partnerships with quality vendors while ensuring transparency and competitiveness.





Oversee contracts related to facilities management, travel, security, housekeeping, maintenance, and other support services.

3. Administration Facilities Management

- Provide oversight for office administration, facilities management, and workplace services across Head Office, State Offices, and Field Offices.

- Ensure efficient management of office infrastructure, lease agreements, utilities, housekeeping, security, repairs, maintenance, and office services.

- Oversee travel, accommodation, vehicle management, and other administrative support functions.

- Ensure offices provide a protected, secure, compliant, and employee-friendly work environment.

- Lead office expansion, relocation, refurbishment, and infrastructure projects as required.

4. Asset Management

- Oversee the management of organisational assets, including acquisition, tagging, tracking, verification, maintenance, transfer, and disposal.

- Ensure periodic physical verification and reconciliation of assets and inventories.

- Maintain asset records and documentation in compliance with financial, audit, and donor requirements.

- Implement systems to optimize asset utilization and minimize loss or misuse.

- Oversee administration and renewal of organizational insurance policies, including asset, vehicle, and property-related coverage.

5. Compliance, Audit Policy Management

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Senior Manager (Lead), Procurement (New Delhi)
🏢 HelpAge India
📍 New Delhi