Description – HR & Admin AssistantPosition: HR & Admin Assistant

Department: Human Resources & Administration

Experience: 1–3Years

Employment Type: Full-time

Reports To: HR Manager / Manager – HR & Admin

Job Summary

We are looking for a motivated and organized HR & Admin Assistant to support the HR and Administration functions of the organization. The candidate will be responsible for assisting with employee records, recruitment coordination, attendance, documentation, office administration, and day-to-day HR activities.

Key Responsibilities

HR Responsibilities

- Assist with the end-to-end recruitment process, including job postings, candidate sourcing, screening, interview scheduling, and follow-ups.
- Coordinate interviews and maintain candidate records.
- Assist with employee onboarding and joining formalities.
- Maintain and update employee personal files and HR records.
- Track attendance, leave, late coming, and other employee-related information.
- Assist in preparing appointment, confirmation, increment, appraisal, relieving, and other HR-related letters.
- Support probation confirmation and employee documentation processes.
- Assist with employee engagement activities, celebrations, and internal events.
- Coordinate with employees and departments regarding HR-related requirements.
- Maintain confidentiality of employee and company information.




- Assist in preparing HR reports and maintaining HR trackers.

Administration Responsibilities

- Support day-to-day office administration activities.
- Coordinate office supplies, stationery, and other administrative requirements.
- Maintain records of office assets and administrative documents.
- Coordinate with vendors and service providers when required.
- Assist in organizing meetings, internal events, and office activities.
- Ensure proper documentation and filing of administrative records.
- Support management and HR in implementing company policies and procedures.
- Handle routine administrative communication through email and other official channels.

Required Skills

- Good communication and interpersonal skills.
- Valuable knowledge of MS Office / Google Workspace.
- Strong organizational and documentation skills.
- Ability to maintain confidentiality.
- Good follow-up and coordination skills.
- Attention to detail.
- Ability to manage multiple tasks and meet deadlines.
- Professional and positive attitude.
- Basic knowledge of HR processes and employment documentation.

Preferred Qualifications

- Bachelor's degree in HR, Business Administration, Commerce, or a related field.
- Previous experience in HR/Admin will be an advantage.
- Freshers with good communication and organizational skills may also apply.

📌 Admin Assistant (Kochi)
🏢 Roda Assistance Private
📍 Kochi