- Front Office & Reception Greet and welcome visitors, clients, and guests professionally.
- Attend and direct incoming phone calls and enquiries.
- Manage visitor entries and maintain the reception area.
- Receive and distribute courier, postal, and other office communications.
- Administrative Support Handle day-to-day administrative and office coordination activities.
- Maintain office records, files, documents, and registers.
- Prepare letters, reports, notices, and other official documents.
- Assist management and staff with administrative requirements.
- Office Coordination Coordinate with different departments for routine office requirements.
- Maintain office stationery and other necessary supplies.
- Coordinate housekeeping, maintenance, courier, and other office services.
- Follow up on pending administrative tasks.
- Documentation & Data Management Maintain proper physical and digital filing systems.
- Enter and update office data and records.
- Maintain confidential documents and ensure proper documentation.
- Assist in preparing and maintaining reports and statements.
- Meeting & Management Support Coordinate meetings, appointments, and visitor schedules.
- Arrange meeting rooms and required documents.
- Provide administrative assistance to senior management as required.
- General Responsibilities Maintain skilled communication with clients, vendors, and employees.
- Ensure smooth functioning of the front office and administrative activities.
- Perform other administrative duties assigned by management.