About the Role

We are looking for an organised, proactive and quick-thinking Operations Executive to coordinate branding projects from requirement stage through execution and documentation.

The candidate will act as a coordination point between clients, internal teams, suppliers, vendors, fabricators and field teams.

This role requires solid follow-up, planning, documentation and problem-solving skills.

- Key ResponsibilitiesClient & Internal CoordinationCoordinate with clients regarding project requirements, schedules and execution details.
- Understand project requirements and communicate them clearly to the relevant internal/vendor teams.
- Follow up on approvals, requirements and pending information.
- Maintain professional communication through email, WhatsApp and phone.
- Vendor & Supplier CoordinationShare Purchase Orders and project requirements with suppliers/vendors.
- Obtain quotations and coordinate material requirements.
- Arrange raw materials required for individual projects.
- Follow up with vendors regarding production and delivery schedules.
- Coordinate with fabricators, printers, installers and other suppliers.
- Project ExecutionArrange and coordinate site recce requirements.
- Schedule recce with the relevant field/vendor team.
- Ensure recce is completed within the required timeline.
- Collect measurements, photographs and site information.




- Coordinate execution schedules and ensure materials reach the site on time.
- Identify potential execution issues and escalate them before they affect the project.
- DocumentationPrepare project PPTs and post-execution documentation.
- Prepare completion reports, photographs and other client-required documents.
- Maintain proper project records.
- Maintain project trackers and update status regularly.
- Organise POs, quotations, invoices, completion documents and other project records.
- Billing & ClosureCoordinate collection of vendor bills and supporting documents.
- Verify required documents before submitting bills for processing.
- Follow up on pending bills and project closures.
- Ensure projects are properly documented before closure.
- Mandatory SkillsMS Office – MandatoryMS Excel
- MS PowerPoint
- MS Word
- Email communication

The candidate should be comfortable with:

- Excel trackers
- Sorting/filtering data
- Basic formulas
- Maintaining project records
- Creating PowerPoint presentations
- Preparing professional emails
- Preferred SkillsExperience in operations/project coordination
- Experience in branding, advertising, printing, signage, events, fabrication or similar industries
- Vendor coordination experience
- Client communication experience
- Basic understanding of purchase orders and invoices

📌 OPERATIONS EXECUTIVE – BRANDING PROJECTS (Chennai)
🏢 Eclat Brand Solutions
📍 Chennai