Job Description:

Admin Executive / Sales Co-ordinator
Reports To: Director

Admin Responsibilities

1. Office Administration

- Manage office supplies, stationery, and inventory.
- Maintain office records and administrative documentation.
- Handle petty cash and general expenses.

2. Travel Management

- Book domestic & international travel tickets.
- Provide a comparison of rates before booking.
- Arrange hotel accommodation.
- Coordinate visa documentation.
- Maintain travel expense records.

3. Facility Management

- Supervise housekeeping, security, and office maintenance.
- Ensure cleanliness and upkeep of office and factory premises.
- Coordinate repair and maintenance of office facilities.

4. Vendor & Service Coordination

- Coordinate with vendors for office maintenance, housekeeping, and services.
- Monitor service quality and maintain vendor records.
- Handle AMC contracts (AC, DG set, elevators, etc.).
- Coordinate with utility vendors (electricity, internet).

5. Asset Management

- Maintain records of office assets such as laptops, furniture, and equipment.
- Track asset allocation to employees.

6. Data Entry

- Assist in data entry tasks of other departments.
- Maintain proper accuracy of data.

Sales Coordination Responsibilities

Sales & Documentation

- Prepare offer letters, quotations, and commercial proposals.
- Maintain and update customer databases and sales records.




- Follow up with customers regarding quotations, approvals, and pending information.
- Coordinate with internal departments for order processing and documentation.

Data Management & Reporting

- Maintain accurate sales data, inquiry records, and customer interactions.
- Prepare monthly sales reports, MIS reports, and presentations for management review.
- Track inquiries, quotations, order status, and sales pipeline activities.

Exhibition & Event Coordination

- Manage and maintain exhibition-related data and records.
- Coordinate exhibition participation, visitor data, and follow-up activities.
- Support marketing and sales teams during exhibitions and customer events.

Coordination & Administrative Support

- Coordinate with the Director for sales-related tasks and scheduling.
- Arrange meetings, customer visits, and internal coordination activities.
- Assist the sales team with communication and operational support.

Desired Profile / Criteria / Skills :

- Bachelor’s degree in Commerce, Business Administration, Marketing, or related field.
- Minimum 2 years of experience in administrative work.
- Good communication and interpersonal skills.
- Proficiency in MS Excel, Word, PowerPoint, and email communication.

Offered Advantages / Facilities :

Salary: Rs. 25,000 – Rs. 35,000 per month

📌 Admin/Sales Cordinator (Ahmedabad)
🏢 Kaapro Management Solutions
📍 Ahmedabad