Job Description

Role Summary

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Kody Technolab Limited is seeking a highly competent and proactive Executive Assistant (EA) to support the CEO. This pivotal role focuses on enhancing the CEO's operational efficiency, facilitating effective communication, and overseeing the execution of high-impact organizational initiatives. The ideal candidate will bring exceptional organizational skills, strategic acumen, and a proactive mindset to thrive in a fast-paced, dynamic environment.

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Key Responsibilities

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1. Strategic Support

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- Build and maintain trusted relationships across the organization to align operations with key stakeholders.
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- Act as a thought partner to the CEO by identifying challenges, opportunities, and contributing to strategic decisions.
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- Facilitate high-level problem-solving through data analysis and actionable recommendations.
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2. Administrative Management

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- Manage the CEO's calendar, ensuring efficient scheduling and prioritization.
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- Coordinate seamless domestic and international travel arrangements.
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- Draft, review, and refine reports, correspondence, and presentations with precision.
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- Handle sensitive information with utmost confidentiality.
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3. Communication and Coordination

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- Serve as the primary liaison between the CEO and internal/external stakeholders.
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- Develop meeting agendas, coordinate follow-ups, and align outcomes with organizational objectives.
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- Synthesize complex information into concise, actionable executive summaries.
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4. Project Oversight

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- Monitor, track, and report on strategic projects, ensuring timelines are met.
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- Coordinate cross-functional initiatives, ensuring alignment and successful execution.
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- Optimize workflows and implement systems to improve operational efficiency.
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5. Operational Excellence

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- Support the planning and execution of organizational strategies and initiatives.
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- Oversee preparation for Board meetings, high-profile events, and emergent priorities.
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- Manage time-sensitive tasks efficiently while providing actionable insights to the CEO.
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6. Team Leadership

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- Collaborate with operations teams to foster an inclusive and high-performing team culture.
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- Support alignment with organizational values and mentor junior staff.
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- Contribute to building a motivated, cohesive team environment.
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Required Qualifications and Experience

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Education

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- Bachelor's degree in any discipline (mandatory).
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- Master's degree (preferably MBA) in a relevant field (preferred).
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Experience

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- Minimum of 3 years' experience as an Executive Assistant or in a similar capacity supporting senior leadership.
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- Proven ability to manage complex and high-priority projects effectively.
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Skills and Attributes

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- Outstanding written and verbal communication skills.
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- Strong analytical and critical thinking abilities.
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- Proficiency with productivity tools like Microsoft Office, Google Suite, and project management software.
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- Highly organized, detail-oriented, and skilled in multitasking under tight deadlines.
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- Professional demeanour with confidence to engage with stakeholders at all levels.
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- Flexibility for national and international travel as needed.
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Key Competencies

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- Integrity: Uphold the highest standards of professionalism and ethics.
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- Collaborative Leadership: Foster trust and cooperation across teams and stakeholders.
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- Strategic Thinking: Anticipate challenges and innovate effective solutions.
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- Operational Agility: Adapt seamlessly to dynamic priorities.
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- Attention to Detail: Ensure accuracy and quality in all deliverables.
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Kody Technolab Limited is a leading technology solutions provider based in Ahmedabad, Gujarat. We are committed to delivering cutting-edge software solutions and fostering a culture of excellence, integrity, and collaboration.

📌 Executive Assistant to Chief Executive Officer (India)
🏢 Kody Technolab
📍 India