Department: Tender / Sales & Marketing

Candidate Expectations:

Total Experience and Relevant Experience: 3 to 5 Years of relevant experience in Tendering, E-Procurement, GeM or Government Tender processes

Skills Mandatory: Government Tendering, GeM Portal, E-Procurement Candidate

Diversity: Only Male Candidates

Education and Certification

Qualification: BE Mechanical or Automobile

Detailed

- Search and identify relevant tenders through E-Procurement Portals, GeM Portal, Tender News and Government E-Portals.
- Review tender documents and understand technical, commercial and eligibility requirements.
- Coordinate with the Technical Team to understand product specifications and tender requirements.
- Prepare GO / NO-GO sheets and obtain management approval for shortlisted tenders.
- Prepare and share the list of approved tenders with the concerned teams.
- Prepare pre-bid letters/queries and coordinate/attend pre-bid meetings.
- Support the tender team in collecting and preparing technical and commercial documents.
- Coordinate with concerned departments for product-related technical documents and experience certificates.
- Request, track and maintain updated Experience Certificates as per tender requirements.
- Maintain records of Work Orders, Experience Certificates, Indents, Proposals and other project-related documents.
- Prepare Indents for current Work Orders and coordinate with concerned departments.
- Prepare requisitions for Tender Fee, EMD and Bank Guarantee.
- Prepare and maintain Tender Index, Forms, Annexures and other tender documentation.
- Coordinate with Accounts for bank certificates,



CA certificates, financial documents, turnover certificates and bank solvency certificates.
- Check portal requirements and submission checklists to ensure documentation is complete.
- Ensure timely and accurate tender preparation and submission within specified deadlines.
- Understand and follow tender portal submission procedures and guidelines.
- Coordinate regarding Tender Fee/EMD payment procedures and related queries.
- Prepare documentation for EMD refunds, BG submission letters and other tender-related correspondence.
- Maintain Tender Cum EMD Statement and Bank Guarantee Statement.
- Maintain records of submitted, not submitted and ongoing tenders.
- Track tender closing dates and expiry dates across E-Procurement, GeM, Government portals and Tender News.
- Monitor validity and renewal of company credentials such as ISO certificates, CA turnover certificates and Bank Solvency certificates.
- Follow up with concerned departments regarding manufacturing status and project progress.
- Coordinate with customers regarding supply of goods and project-related requirements.
- Maintain Project Tracking MIS and ensure pending tasks are communicated to concerned stakeholders.
- Regularly update Indent Cum Order-in-Hand Statement and other tender/project-related MIS reports.
- Ensure proper documentation, timely follow-up and compliance with tender requirements.

KEY SKILLS: Government Tenders, Tendering, GeM, E-Procurement, Tender Preparation, Tender Documentation, Tender Submission, Tender Evaluation, Tender Coordination, Tender Portal Management, GO/NO-GO.

📌 Tender Executive (Mumbai)
🏢 Golden Opportunities
📍 Mumbai