Role Title

Stores

Oversee meticulous procurement, storage, and timely issuance of construction materials at a residential apartment site.

Areas of Accountability

- Material Procurement Compliance:

Ensure that all materials received align with the purchase orders issued by the Purchase Department and comply with central procurement guidelines.
- Quality Control and Inspection:

Conduct thorough inspections of incoming materials to verify quantity, quality, specifications, and overall condition before allowing them to be offloaded at the construction site.
- Safety Compliance:

Enforce safety measures for the storage of hazardous materials and ensure the well-being of personnel working in the store, following established TE safety protocols.
- Organized Material Storage:

Take charge of categorizing and storing materials systematically within the store, adhering to standardized practices to facilitate easy retrieval.
- Material Preservation:

Implement measures to ensure protection of stored materials from potential damage, including safeguards against rust, moisture, fire, and other environmental factors.
- Safety Stock Management:

Accountable for strategically determining and maintaining safety stock levels to safeguard against material shortages, ensuring uninterrupted construction operations and timely replenishment planning.
- Inventory Accuracy:

Conduct regular stock verifications to ensure the accuracy of inventory levels and take corrective actions as needed.
- Material Issuance Management:





Issue materials to various departments based on Material Indents raised by the Site Engineer, ensuring timely and accurate distribution.
- Scheduled Material Issuance:

Coordinate with departments to issue materials according to the scheduled plans at the construction sites, aligning with project timelines.
- Storehouse Maintenance:

Maintain the cleanliness and organization of the storehouse to create a conducive and productive working environment.
- Scrap Material Disposal:

Take appropriate actions for the disposal of scrap materials, following established procedures for environmentally responsible practices.
- Invoice Processing:

Ensure timely processing of material bills within 24 hours of Goods Receipt Note (GRN) and submit them to the Accounts department for on time payment.
- Document Management:

Maintain both soft and hard copies of all store-related documents, including invoices, receipts, and correspondence, for reference and auditing purposes.
- MIS Reporting:

Generate and submit Daily and Monthly MIS reports, including Daily Material Receipt (DMR), Purchase Requisition (PR) Tracker, and Stock Reports, to the relevant departments.
- Collaboration with Central Stores Head:





Work closely under the guidance of the Central Stores Head, collaborating on strategic decisions and ensuring alignment with overall procurement and inventory management strategies.

Deliverables

Ensure productive procurement, meticulous inventory management, and timely issuance of construction materials in line with central procurement guidelines to ensure seamless operations at the construction site.

Key Performance Indicators

*Material Availability and Timely Issuance:

Percentage of on-time issuance of materials to various departments based on Material Indents, ensuring a smooth workflow without delays.

- Inventory Accuracy and Control:

Accuracy of stock levels as measured by regular stock verifications, minimizing discrepancies, and ensuring the availability of required materials without excess or shortages.
- Compliance with Procurement Guidelines:

Adherence to procurement guidelines and policies, measured through audits and assessments, to ensure that all materials received align with purchase orders and comply with established standards.
- Safety and Hazardous Material Handling:

Safety incidents and adherence to safety protocols, with a focus on the proper handling of hazardous materials and maintaining a secure working environment for store personnel.
- Efficiency in Invoice Processing:

Time taken to process material bills (GRN) and submit them to the Accounts department for payment, measured against the stipulated timeframe to ensure financial processes are streamlined and punctual.

📌 Stores Officer (Bengaluru)
🏢 Total Environment
📍 Bengaluru