Position: Middle School Coordinator

Location: VIBGYOR High School – NIBM, Pune

Experience: 1–3 years of experience specifically as a School/Academic Coordinator

Industry: Education / K-12 School

Employment Type: Full-time

Joining: Immediate / Short Notice preferred

About the Role

We are looking for an experienced and dynamic Middle School Coordinator to oversee the academic and administrative functioning of the Middle School section. The ideal candidate should have 1–3 years of hands-on experience working as a School/Academic Coordinator and should be confident in coordinating teachers, students, parents and academic activities.

The candidate will work closely with the Principal and Academic Leadership Team to ensure smooth implementation of the curriculum, effective classroom practices, student progress and overall academic excellence.

Academic Operations:

- Ensure the equipment is available to the teachers for use and confirm their return. ·
- Maintain details & records of updated versions and further instruction regarding the curriculum sent by CO to be maintained and updated regularly.
- Should conduct /monitor curriculum workshops. Ensure the plans are available with the Teachers and the same is followed.
- Monitor Record Keeping of the Support Programs.
- Charts Displayed on the Soft boards during Events and otherwise should be without any errors in language or content mentioned.
- Ensure regular feedback is given at the end of a lesson plan, volume/unit plan or end of a theme to the Central Office.
- Should seek approvals at the beginning of the Academic year from the CO regarding Field Trips, change in books, change in period allocation, current initiatives,
- Ensure relevant content for social media promotion, drafting of Circulars and newsletters are sent duly.
- Ensure Implementation of HR Policies and Processes as per guidelines of the CO in relation to Appraisal, Induction, Recruitments, Transfers, Joining and Exit, in coordination with the principal.
- Should plan special days and events as per the guidelines shared by the CO.




- Planning effectiveness of Curriculum Delivery by means of the Academic Calendar.
- Conduct Curriculum workshops including discussions on Support Programs and Special Education
- They must check the genuineness of the identified student case, by investigating in-depth facts about the case.
- Coordination with the PLC team and parents. Monitoring and seeking updates about the child’s progress and updates the Parent occasionally along with the Special Education.
- Should plan/Organize /Coordinate all the events such as Parent Orientation, PTA, PTM, Field Trips, Sports Day, Annual Concert, Special Events, Extracurricular activities, culminating activities and all Competitions as per the guidelines shared by CO.

Administration Operations:

- Must obtain information from Admission Department in advance about new students joining
- Necessary arrangements must be made to ensure appropriate distribution of notebooks and textbooks to the students.
- Liaison with the Admin Team and ensure that any problem on the floor related to the classroom, staffrooms, washrooms, electricity, furniture, cleanliness, soft Boards, lockers, equipment in labs, etc. are addressed and resolved on time and the same has been maintained in the register.
- Take call over reshuffling of classrooms, and allotment of storage areas & lockers.
- Discipline should be maintained on the school premises.
- Intimation with respect to disciplinary slips issued to students so that it reflects in ERP.
- Ensure that Surprise checks and audits are conducted
- Coordinate and attend Parents' Appointments and queries as required.




- Points discussed during the meetings held with Parents should be recorded and acknowledgement of the same is to be taken from the Parent and updated to the Teacher about it.
- Ensure the Parents are informed in case of any specific incident, health issues and the progress of the child.

Key Skills & Competencies

- Solid academic coordination and team management skills.
- Excellent communication and interpersonal skills.
- Good understanding of Middle School academic processes and curriculum.
- Strong classroom observation and teacher-support skills.
- Ability to manage students, parents and teachers professionally.
- Excellent planning, organisation and follow-up skills.
- Strong problem-solving and decision-making abilities.
- Proficiency in MS Office / Google Workspace / School ERP.
- Ability to work effectively in a fast-paced K-12 school environment.

Eligibility

- Graduate/Postgraduate degree in Education or relevant discipline.
- B.Ed. / equivalent teaching qualification preferred.
- Mandatory: 1–3 years of hands-on experience specifically as a School Coordinator / Academic Coordinator.
- Candidates with only teaching experience and no prior coordination experience may not be considered.
- Prior experience in a reputed CBSE/ICSE/IGCSE/CIE school will be an advantage.
- Candidates who can join immediately or within a short notice period are preferred.

Ideal Candidate The ideal candidate should be an experienced school coordinator with strong academic and people-management skills, capable of independently coordinating teachers, students, parents and academic processes while working closely with the Principal and school leadership.

Middle School Coordinator | Academic Coordinator | School Coordinator | Academic Coordination | Teacher Coordination | Curriculum Planning | Student Management | Parent Communication | School Operations | K-12 | CBSE | ICSE | IGCSE | CIE | Education | School Administration

Pay: ₹45,000.00 - ₹60,000.00 per month

Benefits

- Leave encashment
- Provident Fund

Work Location: In person

📌 Senior Academic Coordinator (Pune)
🏢 Vibgyor High NIBM
📍 Pune