Job Purpose To ensure timely procurement of quality materials at competitive prices, develop reliable vendors, control purchase costs and ensure uninterrupted production.
Key Responsibilities
- Purchase mechanical, electrical, electronic, laser and machine components.
- Identify, evaluate and develop reliable vendors.
- Obtain quotations and negotiate price, quality, payment and delivery terms.
- Prepare and release Purchase Orders after required approvals.
- Track all open POs and ensure timely delivery.
- Coordinate with Stores, Production, Design, Accounts and Service.
- Monitor critical and long-lead materials.
- Develop alternate vendors for significant components.
- Resolve supplier quality, shortage and delivery issues.
- Maintain vendor database, quotation comparisons and purchase records.
- Support cost reduction and inventory-control initiatives.
- Submit regular purchase status and critical-item reports to the Owner.
KRA & KPI
KRA| KPI| Target
Cost Control| Annual purchase cost saving| 3–5%
On-Time Delivery| Materials received on required date| ≥95%
Purchase Planning| Requirements converted to PO on time| ≥95%
Vendor Development| New qualified vendors| 3–5/month
Production Support| Production stoppage due to purchase delay| Zero
PO Accuracy| Correct specification, quantity & price| ≥98%
Competitive Pricing| Quotations compared| ≥3 vendors where practical
Critical Items| Critical/long-lead items followed up| 100%
Documentation| PO & purchase records accuracy| ≥98%
Reporting| Daily/weekly purchase updates| 100%
Daily Reporting to Owner
- Pending purchase requirements
- Critical/urgent items
- PO status and delayed deliveries
- Expected material arrivals
- Price negotiations and savings
- Vendor issues
- Items that may affect production
- Approvals required from Owner