Department: Purchase / Procurement

Location: Urse Plant

Designation: Purchase Manager

Reporting To: Plant Head / Head – Purchase / Management

CTC Range: Up to Rs.9LPA

Working Days: 6 Days

- Job Purpose

To manage and control the complete procurement activities of the Urse Plant for indirect materials, maintenance items, consumables, services and job work , ensuring timely availability of materials and services without interruption to production and plant operations. The role is responsible for strategic sourcing, vendor development, commercial negotiations, cost optimization, purchase planning, order execution and vendor performance management , while ensuring compliance with the company’s procurement policies and approval processes.

- Key Responsibilities
- Purchase Planning & Procurement
- Ensure timely procurement of plant requirements based on approved Purchase Requisitions (PRs) generated through MRP/SAP.
- Ensure availability of materials and services without affecting production, maintenance or plant operations.
- Review PRs for quantity, specifications, urgency and requirement date before initiating procurement.
- Plan procurement considering lead time, consumption pattern, minimum stock and criticality of items.
- Coordinate with Production, Maintenance, Quality, Stores, Engineering and other departments for purchase requirements.
- Sourcing & Vendor Development
- Identify and develop reliable vendors for:

- Electrical items

- Mechanical items
- Welding-related items
- Oils, lubricants and consumables

- Industrial gases

- Chemicals

- Maintenance spares

- General engineering items

- Plant consumables
- Mechanical job work and fabrication

- Repair and maintenance services
- Annual Maintenance Contracts (AMC) and other service contracts
- Obtain a minimum of 2–3 competitive quotations, wherever practical.
- Evaluate vendors based on price, quality, delivery capability, capacity, technical suitability, service support and commercial terms.
- Develop alternate sources for critical materials and services to reduce dependency on a single supplier.
- Commercial Negotiation & Cost Optimization
- Negotiate prices, payment terms, delivery schedules, freight and other commercial conditions with suppliers.
- Benchmark quotations and market prices to achieve competitive procurement.
- Identify and implement cost-saving opportunities through:

- Alternate vendors

- Rate negotiations

- Annual rate contracts
- Volume-based negotiations
- Alternate materials/specifications, wherever technically approved





- Consolidation of requirements
- Maintain proper documentation of negotiations and cost-saving initiatives.
- Comparative Statement & Approval Process
- Prepare detailed comparative statements (CS) for procurement proposals.

- Clearly highlight
- Vendor-wise rates

- Previous purchase rates
- Market/benchmark rates, wherever available

- Quantity

- Taxes

- Freight

- Delivery period

- Payment terms

- Technical/commercial deviations
- Submit the comparison and recommendation to the concerned senior management for approval as per the Delegation of Authority (DOA).
- Place Purchase Orders only after obtaining the required approval.
- Purchase Order & Follow-up
- Prepare and release Purchase Orders/Work Orders accurately after approval.
- Ensure PO terms and conditions are clearly communicated to vendors.
- Follow up with suppliers for timely dispatch and delivery.
- Track pending POs and critical materials on a regular basis.
- Coordinate with Stores and User Departments for receipt and acceptance of materials/services.
- Escalate potential delays or supply risks to management in advance.
- Service Contracts & Job Work
- Handle procurement and commercial evaluation of:

- Mechanical maintenance jobs

- Fabrication jobs

- Repair jobs

- Equipment maintenance

- AMC/annual service contracts
- Plant-related service activities
- Evaluate vendor capability, equipment, technical competence and previous performance.
- Obtain competitive quotations and prepare commercial comparisons.
- Monitor contract validity, renewal dates, scope and commercial terms.
- Ensure service contracts are renewed/closed on time without affecting plant operations.

- Vendor Performance Management
- Monitor supplier performance relating to:

- Quality

- Delivery

- Cost

- Service

- Responsiveness
- Address recurring supply issues with vendors and coordinate corrective actions.
- Maintain an approved and reliable vendor base.
- Conduct vendor development activities for critical requirements.
- Review vendor performance periodically with concerned departments.
- SAP / MRP & Documentation
- Ensure all procurement activities are processed through the approved SAP/MRP system.




- Ensure PR, RFQ, quotation comparison, approval, PO and related procurement records are properly maintained.
- Maintain accurate procurement data and records for audit and management review.
- Ensure procurement transactions comply with company procedures and approval matrix.

- Key Performance Indicators (KPIs)
- Availability of materials/services without production interruption.
- PR-to-PO turnaround time.
- On-time delivery of purchased materials/services.
- Purchase cost savings and cost avoidance.
- Percentage of purchases with competitive quotations.
- Vendor performance and development.
- Reduction in emergency purchases.
- Compliance with SAP/MRP and procurement procedures.
- Timely renewal of AMCs/service contracts.
- Reduction of purchase price variance wherever applicable.
- Procurement process compliance and audit performance.
- Required Skills & Competencies
- Strong knowledge of plant procurement and indirect purchasing.
- Good understanding of automotive manufacturing and plant operations.
- Strong commercial and negotiation skills.
- Knowledge of mechanical, electrical and maintenance-related items.
- Understanding of industrial consumables, welding items, oils, gases and chemicals.
- Ability to evaluate vendor capability and commercial offers.
- Good analytical and comparative statement preparation skills.
- Working knowledge of SAP/MM and MRP-based procurement.
- Strong follow-up and coordination skills.
- Ability to work under pressure and manage urgent plant requirements.
- Positive communication and interpersonal skills.
- Strong vendor relationship and problem-solving capabilities.
- Educational Qualification & Experience

Qualification

- Bachelor’s degree in Engineering, Commerce, Supply Chain, Materials Management or equivalent.
- MBA/PG Diploma in Supply Chain/Materials Management/Purchase will be an added advantage.

Experience

- Minimum 5 years of relevant experience in automotive/manufacturing plant purchase and procurement.
- Experience in indirect materials, maintenance procurement, services, job work and vendor management.
- Experience in SAP/MM or equivalent ERP procurement systems preferred.
- Role Objective

The Purchase Manager will act as the key interface between Plant Operations, Maintenance, Stores, Finance, Quality and Suppliers , ensuring that the right material or service is procured at the right quality, right cost and right time , while maintaining procurement discipline, transparency and commercial control.

📌 Purchase Manager_Urse Pune_9 Lack CTC/ Annual (Maval)
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📍 Maval