Key Responsibilities

Procurement Activities

- Receive and review purchase requisitions (PRs) from engineering, project, and production departments.
- Prepare and issue Requests for Quotations (RFQs) to suppliers.
- Obtain and evaluate quotations based on technical and commercial requirements.
- Prepare Comparison for vendor selection.
- Generate Purchase Orders (POs) after obtaining necessary approvals.
- Finalizing of effective payment terms.
- Ensure timely procurement of materials to meet project schedules.

Typical Materials Handled

- Pumps
- Heat Exchangers
- Pressure Vessels
- Reactors
- Valves
- Pipes & Pipe Fittings
- Structural Steel
- Electrical Equipment
- Instrumentation
- Motors
- Gearboxes
- Compressors
- Tanks
- Fabricated Equipment
- Consumables
- Mechanical Spares

Vendor Management

- Identify and develop recent suppliers.
- Maintain an approved vendor database.
- Evaluate supplier performance based on quality, delivery, and cost.
- Build long-term relationships with key vendors.
- Coordinate vendor registration and qualification.

Technical Evaluation

- Study engineering specifications, drawings, BOQs, datasheets, and technical documents.
- Coordinate with engineering teams for technical clarifications.
- Verify compliance of vendor offers with project specifications.
- Recommend technically acceptable alternatives when applicable.

Commercial Negotiation

- Negotiate prices, payment terms, delivery schedules, warranty, and freight terms.




- Achieve cost savings through strategic negotiations.
- Finalize commercial terms while ensuring company policies are followed.

Order Follow-up

- Track purchase orders from placement to delivery.
- Follow up with vendors to ensure on-time dispatch.
- Coordinate inspections, testing, and documentation.
- Resolve delivery delays and expedite urgent orders.

Coordination

- Coordinate with:

- Engineering Department

- Project Team

- Production Department

- QA/QC Department
- Stores & Warehouse
- Finance & Accounts
- Resolve procurement-related issues affecting project execution.

Documentation

- Maintain procurement records and vendor documentation.
- Update ZOHO system with purchase information.
- Ensure proper filing of quotations, comparative statements, and purchase orders.
- Prepare procurement reports and MIS.

Inventory Support

- Monitor stock availability.
- Prevent material shortages.
- Support inventory optimization and avoid excess procurement.

Compliance

- Ensure procurement follows company policies and procedures.
- Maintain compliance with contractual obligations.
- Support audits related to procurement activities.

Educational Qualification

- Bachelor's Degree in Mechanical Engineering, Chemical Engineering, Electrical Engineering, Instrumentation Engineering, or a related discipline.
- Diploma holders with relevant experience may also be considered.

📌 Purchase Manager (Pune)
🏢 Mega Epc Projects
📍 Pune