Role & responsibilities

Documentation & Records Management

- Maintain and organize all project documentation, including contracts, correspondence, reports, and records.
- Ensure proper filing (both hard copy and electronic) and easy retrieval of documents.
- Maintain document control registers and logs as required by project standards.

Drawings Issuance & Control

- Handle the issuance, tracking, and distribution of drawings and technical documents to site teams and relevant stakeholders.
- Maintain drawing registers, revisions, and transmittal records.
- Ensure only the latest approved drawings are circulated and used on site.

Administrative & Coordination Support

- Provide day-to-day administrative support to the Project Manager and site team.
- Coordinate and follow up daily with team members to ensure timely completion of assigned tasks.
- Communicate and follow up with vendors, suppliers, and subcontractors regarding documentation, submissions, and approvals.

HR & Personnel Support

- Assist with site HR activities such as attendance tracking, leave records, onboarding documentation, and personnel files.




- Coordinate with the HR department for employee-related requirements, site mobilization, and demobilization.
- Support compliance with company HR policies and site regulations.

Reporting & Communication

- Reporting to Director Projects
- Prepare daily, weekly, or monthly reports as required by the project team.
- Record and distribute meeting minutes, notices, and internal communications.

Act as a point of contact for administrative and documentation-related queries on site.

Preferred candidate profile

Diploma or Bachelors degree in Business Administration, Office Management, or a related field.

- Minimum experience as a Project Secretary, Site Secretary, or Document Controller
- Strong knowledge of document control systems and procedures.
- Proficiency in MS Office (Word, Excel, Outlook) and basic document management tools.
- Good communication and coordination skills.
- Ability to manage multiple tasks and meet deadlines in a fast-paced project setting.
- High level of accuracy, confidentiality, and organizational skills.

📌 Project Secretary (New Delhi)
🏢 Zeno Engineering u0026 Services
📍 New Delhi