Role Overview

We are looking for a dynamic, smart, highly organised and professionally mature Personal Secretary / Executive Assistant to provide comprehensive secretarial, coordination and administrative support to a Director.

The ideal candidate should be energetic, presentable, proactive and exceptionally good at follow-up, with the ability to work independently and handle multiple priorities in a rapid-paced environment.

Key Responsibilities

- Manage the Director's calendar, appointments, meetings and daily schedule.
- Coordinate meetings with internal teams, senior management, clients and external stakeholders.
- Handle emails, correspondence, calls and confidential communications.
- Prepare PowerPoint presentations, MIS reports, meeting notes and management reports.
- Follow up with various departments and ensure timely completion of tasks assigned by the Director.
- Coordinate travel arrangements, itineraries, accommodation and other logistics.
- Maintain important documents, records and confidential information.
- Attend meetings when required and prepare Minutes of Meeting (MOM) and follow-up trackers.
- Act as an effective communication bridge between the Director and internal/external stakeholders.
- Support the Director in special projects,



reviews and management initiatives.
- Handle urgent and ad-hoc assignments with maturity and discretion.

Candidate Profile
- Graduate/Postgraduate with consistently good academic performance.
- 3–5 years of relevant experience as Personal Secretary, Executive Assistant, Executive Secretary or Management Coordinator.
- Prior experience supporting a Director / MD / CEO / CXO / Senior Management will be preferred.
- Excellent spoken and written English.
- Strong proficiency in MS Word, Advanced Excel and PowerPoint.
- Excellent communication, coordination and follow-up skills.
- Highly organised with strong time-management and multitasking ability.
- Smart, confident, well-groomed and professional.
- High level of confidentiality, discretion and integrity.
- Should be dynamic, proactive, quick to learn and solution-oriented.
- Should be comfortable working in a fast-paced senior-management environment.
- Knowledge of AI tools such as ChatGPT/Copilot would be an advantage.

Interested candidates may please share their CV immediately on WhatsApp: (phone hidden)

Pay: Up to ₹80,000.00 per month

Work Location: In person

📌 Personal Secretary to Director (Chennai)
🏢 Surya Facilities and Management Services
📍 Chennai