Personal Assistant to Principal

Company: ACE Engineering College

Location: Ghatkesar, Hyderabad, Telangana

Employment Type: Full-Time

Department: Principal's Office

Industry: Engineering / Higher Education

About ACE Engineering College

ACE Engineering College is an established engineering institution located in Ghatkesar, Hyderabad, offering undergraduate and postgraduate programs in engineering and technology.

About the Role

ACE Engineering College is looking for a well-organized, proactive, and responsible Personal Assistant to the Principal to provide comprehensive administrative, secretarial, and coordination support to the Principal's Office.

The candidate will be responsible for managing schedules, correspondence, meetings, documentation, follow-ups, and day-to-day coordination with various departments and stakeholders.

The ideal candidate should have excellent communication and organizational skills, maintain confidentiality, and be capable of handling multiple responsibilities efficiently in a professional academic environment.

Key Responsibilities

- Provide day-to-day administrative and secretarial support to the Principal.
- Manage the Principal's calendar, appointments, meetings, and schedules.
- Coordinate and schedule meetings with HODs, faculty, staff, students, parents, management, and external stakeholders.
- Prepare and manage official letters, notices, emails, reports, Minutes of Meetings (MoM), and other correspondence.
- Maintain and organize confidential documents, records, files, and Principal's Office data.
- Follow up with various departments on tasks assigned by the Principal and ensure timely updates.
- Assist in coordinating academic, administrative, institutional, and management meetings.
- Prepare meeting agendas, collect required information,



and maintain Minutes of Meetings (MoM).
- Handle incoming and outgoing communications on behalf of the Principal's Office.
- Coordinate with university and regulatory bodies, as required, for official communication and documentation.
- Assist with documentation related to JNTUH, AICTE, UGC, NAAC, NBA, and other academic or regulatory requirements, wherever applicable.
- Maintain proper records of important communications, approvals, reports, and submissions.
- Support the Principal in preparing presentations, reports, MIS, and other management documents.
- Coordinate visits and appointments of management representatives, university officials, government officials, industry representatives, and other guests.
- Ensure timely follow-up and closure of action items discussed during meetings.
- Handle sensitive and confidential information with a high level of professionalism and discretion.
- Perform other administrative and coordination responsibilities assigned by the Principal.

Required Skills

- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Good interpersonal and coordination abilities.
- Proficiency in MS Office – Word, Excel, PowerPoint, and Outlook/Email.
- Ability to prepare professional emails, letters, reports, and presentations.
- Strong follow-up and multitasking abilities.
- Valuable attention to detail and documentation skills.




- Ability to maintain confidentiality and handle sensitive information.
- Professional attitude, discipline, and positive approach.
- Ability to work independently and coordinate effectively with multiple departments.
- Knowledge of shorthand/stenography will be an added advantage.
- Ability to take accurate dictation and meeting notes and prepare official correspondence when required.

Preferred Qualifications

- Bachelor's degree in any discipline.
- Prior experience as a Personal Assistant / Executive Assistant / Secretary / Administrative Assistant.
- Experience working directly with a Principal, Director, Dean, Chairman, or senior management is preferred.
- Candidates with experience in Engineering Colleges, Universities, Educational Institutions, or Academic Administration will be preferred.
- Candidates with shorthand and typing skills are preferred.
- Experience

3–8 years of relevant experience.

Candidate Profile

We are looking for someone who is:

- Professional and well-presented.
- Highly organized and dependable.
- Proactive in follow-ups.
- Comfortable interacting with senior management, faculty, staff, and external stakeholders.
- Good at handling confidential information.
- Capable of managing multiple priorities.
- Strong in communication and coordination.
- Flexible and available to support the Principal's Office during important meetings, events, and urgent requirements when needed.

Job Type: Full-time

Pay: ₹30,000.00 - ₹35,000.00 per month

Ability to commute/relocate

- Hyderabad, Telangana 500098: Reliably commute or planning to relocate before starting work (Required)

Education:
- Bachelor's (Required)

Experience:
- PA: 3 years (Required)

Work Location: In person

📌 Personal Assistant to Principal - Looking for immediate joiner (Hyderabad)
🏢 ACE Engineering College
📍 Hyderabad