Description

Job Purpose To provide day-to-day office support and administrative assistance, ensuring smooth functioning of office operations and maintaining cleanliness, organization, and timely delivery of documents and other materials within the workplace.

Key Responsibilities 1.

Office

Support

- Handle routine office support activities as assigned by the Admin/HR team.

- Carry and distribute files, documents, letters, and other office materials to the respective departments.

- Photocopy, scan, print, and arrange documents as required.

- Assist employees and visitors with basic office-related requirements.

- Support the administration team in day-to-day operational activities.

2. Pantry & Refreshment Support

- Maintain cleanliness and hygiene of the office pantry and common areas.

- Arrange tea, coffee, drinking water, and refreshments for employees and visitors as required.

- Ensure pantry items and basic supplies are available and properly maintained.

- Coordinate with housekeeping/vendor staff for routine requirements.

3. Document & Dispatch Support

- Handle internal movement and distribution of documents and files.

- Assist with inward/outward movement of letters, courier packages, and office materials.





- Coordinate with courier personnel and ensure timely dispatch/receipt of documents.

- Maintain basic records of courier and document movement wherever required.

4. Meeting & Event Support

- Arrange meeting rooms before meetings, including chairs, water, stationery, and other required materials.

- Provide support during meetings, training sessions, town halls, employee engagement activities, and other office events.

- Assist the Admin/HR team with arrangements for employee activities and official events.

5.

Office Maintenance

Support

- Ensure workstations, meeting rooms, reception areas, and common areas are neat and organized.

- Report any maintenance-related issues such as electrical, plumbing, furniture, housekeeping, or facility-related concerns to the concerned team.

- Assist in maintaining adequate stock of stationery and other office consumables.

6.

Other

Responsibilities

- Assist employees and visitors courteously and professionally.

- Support administrative activities during audits, inspections, and official visits.

- Perform other duties as assigned by the reporting manager.

- Follow all company policies, safety guidelines, and workplace discipline.

📌 Peon- Administration (India)
🏢 Vikram Solar
📍 India