Role Summary

Paychex India is seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide strategic and administrative support to the Head of Human Resources - India and Head of Finance - India.

This role goes beyond traditional executive support and requires someone who can leverage modern productivity tools, AI-enabled solutions, automation platforms, and data-driven insights to improve operational efficiency, executive effectiveness, and stakeholder communication. The ideal candidate will thrive in a fast-paced environment, manage competing priorities, maintain confidentiality, and act as a trusted partner to senior leadership.

Key Responsibilities

Executive & Leadership Support:

- Manage complex calendars, meetings, leadership reviews and executive priorities.
- Coordinate leadership meetings, town halls, employee engagement forums and business reviews.
- Prepare agendas, capture meeting notes, track action items and follow up on deliverables.
- Organize domestic and international travel arrangements, expense submissions, and logistics.
- Serve as a key liaison between leaders, employees, vendors and external stakeholders.

HR & Finance Coordination:

- Support HR leadership initiatives, workforce planning reviews, talent discussions, and organizational updates.
- Assist Finance leadership with budgeting cycles, financial review meetings, reporting schedules, and governance activities.
- Coordinate preparation of presentations, dashboards, and leadership communications.
- Ensure timely tracking of business-critical milestones and deliverables.

AI, Automation & Productivity Enablement(Preferred):

- Utilize Microsoft Copilot, AI assistants, automation tools and digital productivity platforms to streamline executive workflows.
- Leverage Power Automate, Power BI, Excel automation and workflow solutions to reduce manual effort.
- Create automated trackers, meeting summaries, reminders and reporting mechanisms.
- Explore innovative ways to improve productivity through AI-enabled solutions.




- Support leaders in adoption of modern workplace technologies and digital tools.

Reporting & Analytics:

- Prepare leadership dashboards, reports, and executive summaries.
- Analyze data trends and generate insights for leadership reviews.
- Maintain confidential records, business metrics, and documentation repositories.
- Monitor action plans and project milestones using structured reporting frameworks.

Stakeholder Management:

- Partner closely with India Leadership Team members and cross-functional stakeholders.
- Manage communications with professionalism and confidentiality.
- Build strong working relationships across HR, Finance, Technology, Legal and Operations teams.

Required Qualifications

Experience:

- 4-8 years of experience as an Executive Assistant, Senior Executive Assistant, Executive Coordinator, Chief of Staff Associate or Leadership Support skilled.
- Experience supporting VP, Director, AVP, Country Leadership or Corporate Function Heads.
- Experience working within HR, Finance, Shared Services, GCC, Technology, or Corporate environments is preferred.

Skills:

- Exceptional calendar management and organizational skills.
- Strong stakeholder management, Positive attitude and communication abilities.
- Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Teams/Webex or Similar.
- Experience creating executive presentations and leadership communications.
- Robust problem-solving and execution mindset.
- Ability to manage confidential information with discretion.

AI & Digital Skills:

Preferred experience with

- Microsoft Copilot
- Power Automate
- Power BI
- AI-based productivity tools
- Workflow automation platforms
- Digital note-taking and project management tools

Success Profile: The ideal candidate will be:

- Highly proactive,Smart and self-driven.
- Comfortable working directly with senior leaders.
- Detail-oriented with strong follow-through.
- Curious about AI and automation technologies.
- Skilled at improving processes and driving operational efficiency.
- Able to balance multiple priorities in a dynamic environment.

📌 Opening For Executive Assistant- Contractor (Bengaluru)
🏢 Paychex It Solutions
📍 Bengaluru