Description:

Office Manager-cum-Executive Assistant

Location: Bengaluru

Reports to: HR

Role Overview:

We are looking for an experienced and highly organized Office Manager-cum-Executive Assistant to oversee the day-to-day administrative and operational functioning of the Bengaluru office, while providing executive support to partners.

The ideal candidate should be proactive, enterprising, mature, discreet and hands-on, with strong organizational and communication skills. The person should be comfortable working in a professional, fast-paced and highly confidential workplace and managing multiple stakeholders and priorities.

Key Responsibilities:

Office Administration & Operations:

- Oversee the day-to-day administrative functioning of the office and ensure smooth operations.
- Coordinate with building management, vendors, service providers and external agencies.
- Manage housekeeping, pantry, office supplies, stationery and other administrative requirements.
- Ensure meeting rooms, common areas and office facilities are maintained to a high standard.
- Coordinate repairs, maintenance and other facility-related matters.
- Manage visitor arrangements and office access-related requirements.
- Maintain records relating to office administration, vendors, contracts and services.
- Coordinate with IT and other internal teams on office requirements and equipment.
- Assist with office events, meetings, client visits and other firm-related activities.

• Monitor administrative expenses and coordinate invoices and payments with the relevant teams.

Executive Assistance:

- Provide administrative and organizational support to partners and lawyers.
- Manage calendars, meetings, appointments and schedules for partners.
- Coordinate internal and external meetings, including all necessary logistical arrangements.
- Manage travel arrangements, including flights, hotels, transportation and itineraries.




- Assist with the preparation and coordination of meetings, presentations and other documents.
- Handle correspondence, emails and follow-ups as required.

• Coordinate with clients, vendors, lawyers, staff and external stakeholders on behalf of partners.

- Anticipate requirements and ensure timely follow-up on pending matters. • Handle sensitive information and correspondence with a high degree of discretion and confidentiality.

Firm & Office Coordination:

- Coordinate with the firm's Delhi and Mumbai offices and other internal teams as required.
- Support the onboarding and induction of new employees and lawyers in the Bengaluru office.
- Assist HR with employee-related administrative matters and office communications.
- Ensure relevant office documentation and processes are maintained.

• Take ownership of ad hoc administrative and operational assignments.

Desired Skills & Experience:

- 10–15 years of relevant experience in office administration, office management and/or executive assistance, preferably in a law firm, professional services organization, consulting firm, financial services firm or other structured corporate environment.

- Prior experience in a dual Office Manager/EA role would be preferred.
- Excellent written and verbal communication skills.
- Strong organizational, coordination and time-management skills.
- Ability to manage multiple priorities and work independently.
- Strong attention to detail and follow-through.
- High level of discretion and confidentiality.
- Comfortable dealing with senior professionals, clients, vendors and external stakeholders.

• Good working knowledge of MS Office, including Word, Excel and PowerPoint, and other commonly used office applications.

Personal Attributes:

- Proactive and solution-oriented.
- Dependable, responsive and organized.
- Mature and professional in approach.
- Calm and composed under pressure.

• Strong interpersonal skills.

📌 Office Admin Manager cum EA (Law Firm) Bangalore (Bengaluru)
🏢 Talent Leads HR
📍 Bengaluru