What the Role Involves The Medical Events, Compliance and IT Coordinator provides end-to-end coordination and operational support across medical events, compliance processes, and technology-enabled ways of working. The role supports the planning, execution and closure of activities in Veeva, ensures adherence to AstraZeneca policies and compliance requirements, and works closely with cross-functional stakeholders including Internal Medical team team, MME, IT, Event Desk, Compliance, Marketing, Sales, and external HCPs/vendors.

The role holder will own and coordinate the full event management process, including speaker logistics, activity tracking, follow-up actions and timely closure of event-related activities. In addition, the role will provide operational IT support for the scheduling and conduct of virtual meetings, support the creation and maintenance of doctor profile IDs, and help teams adopt efficient and user-friendly digital tools and dashboards.

This role also includes responsibility for supporting PRPO processes, coordinating PRM assessments, and managing aspects of vendor onboarding in line with internal policies and compliance standards. The individual will also help identify opportunities to simplify reporting and decision-making by partnering with teams to develop curated dashboards and insights using tools such as AI-enabled solutions, Power BI, and other approved digital platforms.

Accountabilities / Duties

- Veeva coordination: Provide end-to-end support for Veeva-led activities, including allocation, raising, implementation, tracking and closure of requests and activities.

- Event management: Own and coordinate full event management activities,



including planning support, speaker logistics, stakeholder liaison, scheduling, execution follow-up and documentation.

- Compliance support: Ensure all activities are aligned with AstraZeneca policies, processes and compliance requirements, and proactively raise flags where needed.

- Cross-functional collaboration: Work closely with internal stakeholders including MME, IT, Event Desk, Compliance, Marketing, Sales, and other relevant teams to ensure seamless execution of activities.

- Doctor profile management: Support the creation, maintenance and accuracy of doctor profile IDs and related records in relevant approved systems.

- Virtual meeting support: Provide IT and operational support for the scheduling, setup and smooth conduct of virtual meetings and digital engagements.

- Dashboard and reporting support: Help team members access easy-to-use, curated dashboards and reporting solutions using AI tools, Power BI, and other approved technologies to improve visibility, planning and decision-making.

- Process improvement: Identify opportunities to improve processes, simplify workflows and optimize the use of systems and digital tools.

- PRPO handling: Support and coordinate PRPO-related activities in accordance with internal procedures and timelines.

- PRM assessments:



Manage or support third-party PRM assessments and ensure appropriate documentation, coordination and follow-through.

- Vendor onboarding: Coordinate vendor onboarding activities, ensuring completeness, compliance and timely progression through internal systems and processes.

- Tracking and updates: Maintain regular tracking of assigned activities and provide timely updates to the wider team and relevant stakeholders.

Essential for the Role

- Project management skills with the ability to manage multiple activities simultaneously and deliver within timelines

- Strong collaboration skills with the ability to work across multiple stakeholders and functions

- Proficiency in spoken and written English

- Good working knowledge of MS Office applications

- Experience in the effective use of IT systems, digital tools, and process improvement

- Ability to support virtual meeting technologies and digital coordination requirements

- Experience in data handling, reporting, or dashboard support using tools such as Power BI or similar platforms

- High attention to detail with a strong focus on compliance and operational accuracy

- Versatile and adaptable working style

Desirable for the Role

- Experience in event management

- Familiarity with Veeva systems

- Exposure to doctor data/profile management

- Experience supporting vendor onboarding, PRPO processes, and PRM assessments

- Awareness of AI-enabled tools for reporting, dashboarding or workflow efficiency

- Experience working in a cross-functional pharmaceutical or healthcare environment

📌 Medical Events, Compliance and IT Coordinator (Mumbai)
🏢 AstraZeneca
📍 Mumbai