Position: Event Coordination & Client Servicing Executive

Experience: 02 Years

Employment Type: Full-Time

About the Role

- We are looking for an Event Coordination & Client Servicing Executive to support client communication, event coordination, and on-ground execution.
- The candidate will work across client servicing and operations to ensure requirements are communicated accurately and deliverables are completed on schedule.
- This role is suited to an energetic individual who enjoys coordination, live events, and working with multiple teams.

Key Responsibilities

- * Understand client briefs, requirements, objectives, and event expectations.
- * Coordinate between clients, creative teams, production teams, operations, and vendors.
- * Maintain regular client communication and provide timely project updates.
- * Assist in preparing event briefs, proposals, quotations, presentations, and trackers.
- * Follow up for approvals, feedback, payments, artwork, and other project requirements.
- * Assist in event planning, scheduling, venue coordination, and logistics.
- * Support on-ground execution of corporate events, exhibitions, conferences, and activations.
- * Attend site visits, rehearsals, setups, and live events as required.
- * Help resolve last-minute changes and execution-related concerns.
- * Monitor timelines,



deliverables, and task completion.
- * Maintain project files, reports, and communication records.
- * Support post-event feedback and client relationship activities.

Requirements

- * 0-2 years of experience in events, client servicing, event operations, hospitality, or related fields.
- * Freshers with strong communication skills and an interest in events are welcome.
- * Excellent verbal and written communication.
- * Strong coordination, follow-up, and organizational skills.
- * Ability to multitask and work under tight deadlines.
- * Willingness to travel and work flexible hours during events.
- * Basic knowledge of MS Office, Google Workspace, and presentation tools.
- * Positive attitude, adaptability, and problem-solving mindset.

Preferred Qualities

- * Prior internship or exposure to event coordination.
- * Comfortable working on-ground during live events.
- * Good attention to detail.
- * Ability to work effectively with multiple stakeholders.
- * Passion for event experiences and execution.

What We Offer

- * Hands-on exposure to event coordination and client servicing.
- * Prospect to work on diverse events and activations.
- * Learning and growth in a dynamic event management environment.

📌 Event Coordination & Client Servicing Executive (Mumbai)
🏢 Caliber Organisation
📍 Mumbai