– Human Resources

Department: Human Resources

Industry: Education / Higher Education

Role: Human Resources – Generalist

Experience: 3-4 years of experience

Job Purpose To manage and execute end-to-end Human Resources operations for the institution, covering recruitment, onboarding, employee engagement, performance management, employee relations, HR documentation, attendance, leave, payroll coordination, compliance, and the complete employee lifecycle.

Key Responsibilities

1. End-to-End Recruitment

- Manage the complete recruitment process from manpower requisition to joining.
- Coordinate with Principals, HODs, Department Heads, and Management to understand manpower requirements.
- Prepare and publish job descriptions and vacancies through appropriate recruitment channels.
- Source, screen, shortlist, and coordinate candidates.
- Schedule and coordinate interviews with the concerned departments and Management.
- Conduct salary discussions and coordinate offer approvals.
- Complete pre-employment verification and reference checks as applicable.
- Maintain recruitment trackers and recruitment-related documentation.
- Ensure positions are closed within the required timelines.

2. Employee Onboarding

- Manage complete joining formalities for recent employees.
- Collect and verify required personal, educational, experience, and statutory documents.
- Coordinate background verification and reference checks.
- Issue appointment letters, offer letters, and other joining documents.
- Coordinate induction and orientation programs.
- Ensure employee records are updated in HRMS/payroll systems.
- Coordinate with Administration, IT, Accounts, and concerned departments for smooth onboarding.
- Ensure new employees understand institutional policies, procedures, attendance, leave, and code of conduct.

3. Employee Lifecycle Management

- Manage HR activities throughout the employee lifecycle from joining to separation.
- Maintain accurate and updated employee records.
- Handle employee transfers, promotions, role changes, salary revisions,



and other employment-related changes.
- Coordinate probation confirmation and related documentation.
- Monitor attendance, leave, and employee records.
- Address employee queries and coordinate with concerned departments for resolution.
- Support employee engagement and retention initiatives.

4. Performance Management

- Coordinate annual and periodic performance appraisal processes.
- Ensure timely completion of appraisal forms and performance reviews.
- Coordinate with HODs and reporting managers for KRA/KPI setting and evaluations.
- Maintain performance-related records.
- Support performance improvement processes where required.

5. Payroll & HR Operations

- Coordinate with Accounts/Payroll for monthly salary processing.
- Verify attendance, leave, deductions, and other payroll inputs before processing.
- Coordinate employee queries related to salary, attendance, leave, and payroll.
- Support statutory and compliance-related HR activities.
- Maintain HR trackers, reports, and MIS.

6. Employee Relations & Grievance Handling

- Handle employee grievances and HR-related concerns professionally and confidentially.
- Coordinate with management and department heads for resolution of employee issues.
- Maintain appropriate documentation of grievances and actions taken.
- Promote a professional, respectful, and positive work environment.

7. HR Policies & Compliance

- Implement and communicate HR policies and procedures across the institution.
- Ensure employees follow institutional policies relating to attendance, leave, conduct, working hours, and other HR processes.
- Maintain required statutory and HR documentation.




- Support internal audits, accreditation requirements, and institutional HR documentation as required.

8. Separation & Exit Management

- Manage the complete employee exit process.
- Process resignations and coordinate notice period requirements.
- Conduct exit discussions/interviews where applicable.
- Coordinate clearance and handover with concerned departments.
- Ensure recovery of institutional assets and documents.
- Coordinate final settlement with Accounts/Payroll.
- Issue relieving, experience, and other separation documents as applicable.
- Update employee records and HR systems after separation.

9. HR Reporting & MIS

- Maintain recruitment, joining, employee movement, attendance, leave, attrition, and exit trackers.
- Prepare periodic HR reports and MIS for Management.
- Provide manpower and employee-related data to Management and institutional leadership as required.
- Ensure HR records are accurate, updated, and confidential.

Key Competencies

- End-to-end recruitment and talent acquisition
- Employee lifecycle management
- Employee relations and grievance handling
- HR operations and documentation
- Payroll and attendance coordination
- Performance management
- HR policy implementation
- Communication and interpersonal skills
- Problem-solving and decision-making
- Confidentiality and professional integrity
- Strong coordination with academic and administrative departments

Key Stakeholders

- Management / Director
- Principals
- HODs and Department Heads
- Faculty and Non-Teaching Staff
- Accounts & Payroll
- Administration
- IT / Systems Team

Overall Responsibility The HR function will be responsible for ensuring a structured and efficient end-to-end employee lifecycle, starting from manpower planning and recruitment through onboarding, employee engagement, performance management, HR operations, employee relations, and final separation. Pay: ₹35,000.68 - ₹40,000.67 per month

Work Location: In person

📌 Human Resource Executive (Nagavara)
🏢 ONE School of Business
📍 Nagavara