Company Description Tetramind Asia is an advertising agency driven by enthusiastic, intellectually honest professionals who thrive on creative challenges. The team crafts disruptive ideas expressed through design for local, national, and global clients across diverse industries. Originally focused on outdoor advertising, Tetramind Asia has grown into a prominent branding agency and a versatile design destination.

The company culture is collaborative, energetic, and geared toward partnering with like-minded organizations, potential employees, and clients who value bold, impactful creative work.

Role OverviewWe are looking for a proactive and organized Front Office & HR Executive to manage day-to-day front office and HR coordination activities. The role will involve handling employee attendance, onboarding and induction, employee engagement, payroll coordination, and providing administrative support to the Client Servicing and Video Production teams.

The ideal candidate should have good communication skills, be comfortable coordinating with multiple teams, and be able to manage administrative and employee-related responsibilities efficiently.

Key ResponsibilitiesHR & Employee Coordination

- Maintain and monitor daily employee attendance, leave and absence records.
- Coordinate with employees and managers regarding attendance and leave-related matters.
- Support employee onboarding, documentation and joining formalities.
- Conduct and coordinate employee induction for recent joiners.
- Maintain and update employee records and HR documentation.
- Coordinate with the accounts/payroll team for monthly payroll processing, attendance inputs, leave data and other required information.
- Support employee engagement activities, celebrations, team activities and internal events.
- Assist in maintaining a positive and organized workplace environment.
- Address routine employee queries and coordinate with the concerned team for resolution.





Front Office & Administration
- Manage day-to-day front office operations and ensure smooth office administration.
- Welcome and coordinate with visitors, candidates, clients and other guests.
- Handle calls, messages and basic correspondence.
- Coordinate office requirements, meetings and administrative activities.
- Maintain proper records and documentation related to office administration.

Client Servicing Coordination
- Coordinate with the Client Servicing team on assigned administrative and operational tasks.
- Assist in coordinating work assigned to team members and ensure timely follow-up.
- Support scheduling of meetings, client-related activities and internal coordination.
- Follow up with relevant teams to ensure assigned tasks are completed within timelines.

Video Shoot & Production Coordination
- Provide coordination support for video shoots and content production activities.
- Coordinate with employees, clients, production teams and other stakeholders for shoot schedules.
- Assist with shoot-related arrangements, scheduling and internal communication.
- Ensure employees/team members involved in shoots are informed about timings, locations and responsibilities.
- Support the team with other coordination activities related to video production.

Required Skills
- Good verbal and written communication skills.
- Strong coordination and interpersonal skills.
- Good organizational and time-management abilities.
- Ability to handle multiple responsibilities simultaneously.
- Basic understanding of HR processes and employee administration.
- Basic knowledge of MS Excel, Word and Google Workspace.
- Ability to maintain confidentiality of employee and company information.
- Proactive attitude with strong follow-up skills.
- Comfortable working in a fast-paced and dynamic environment.

Preferred Experience
- 1–3 years of experience in HR, Front Office, Administration, HR Operations or a similar coordination role.

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📌 Front Office & HR (Hyderabad)
🏢 Tetramind Asia
📍 Hyderabad