Responsible for preparing, maintaining, and coordinating export-import documentation and supporting the smooth execution of international shipments in coordination with customers, freight forwarders, CHA, shipping lines, banks, and internal departments.

Key Responsibilities:

- Prepare and verify export documentation, including commercial invoices, packing lists, shipping documents, certificates, and other required documents.

- Coordinate with freight forwarders, CHA, shipping lines, transporters, and customs-related agencies.

- Coordinate with banks regarding export documentation and payment-related requirements.

- Maintain proper records of export shipments and related documentation.

- Track shipment schedules, container bookings, dispatches, and delivery status.

- Ensure all documentation is accurate and submitted within the required timelines.

- Coordinate with production, accounts, sales, logistics, warehouse, and other internal departments.

- Assist with documentation related to import shipments, wherever applicable.

- Maintain records of shipping bills, bills of lading/airway bills, certificates, invoices, and other EXIM documents.

- Assist with documentation related to Letters of Credit (LC), advance payments, and other export payment terms.

- Follow up regarding export realization and required banking documentation.

- Assist in ensuring compliance with applicable EXIM regulations and company procedures.

- Prepare shipment status reports and EXIM-related MIS for management.

- Maintain proper filing and systematic records of all export-import documents.

Educational Qualification:





- Bachelor's degree in Commerce, International Business, Logistics, or a related field.

- B.Com / M.Com / BBA / MBA (International Business) will be considered.

- Candidates with relevant EXIM or export documentation courses/certifications will have an added advantage.

Experience

- 0-5 years of experience in EXIM, export documentation, logistics, or a related field.

- Freshers are welcome to apply.

- Candidates with prior experience in export documentation or manufacturing will be preferred.

Required Skills & Competencies:

- Good written and verbal communication skills.

- Strong attention to detail and accuracy in documentation.

- Good coordination and follow-up skills.

- Basic understanding of export-import processes will be an advantage.

- Knowledge of commercial invoices, packing lists, shipping documents, and other export documentation will be preferred.

- Basic knowledge of Incoterms, LC, and export payment terms will be an advantage.

- Good knowledge of MS Office, particularly Excel and Word.

- Ability to work with multiple departments and external agencies.

- Willingness to learn EXIM procedures and regulations.

- Valuable organizational and time-management skills.

Key Performance Indicators (KPIs):

- Accuracy of EXIM documentation.

- Timely completion and submission of shipment documents.

- Smooth coordination of export shipments.

- Proper maintenance of EXIM records.

- Minimization of documentation errors.

- Timely follow-up with internal and external stakeholders.

- Compliance with applicable documentation requirements.

📌 Exim Documentation Executive (Ahmedabad)
🏢 Gujarat Dyestuff Industries
📍 Ahmedabad