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Calendar Management - Organize the details of special events, schedule & calendar management including workflow planning & coordinating and scheduling meetings with other senior management. Arrange and confirm appointments Travel Management preparing & scheduling travel schedules. Actively managing and maintaining a corporate client database, monitoring emails and other correspondences received on a daily basis. Creating and Maintaining filing systems and database & organizing all the key information & maintaining personal and confidential records. Preparing (typing & fine-tune) letters, creative for festive occasions & other documents, organizing other pre-requisites & proof reading various correspondences. Co-ordination with various departments for scheduling meetings, record-keeping and follow-ups. Follow up with internal department heads & ensure that all deadlines are met.

Key Competencies: Verbal and written communication skills Confidentiality Time management Interpersonal skills Planning and organizing

- Provide high-level administrative support to the company executives

- Manage executive calendars,



appointments, and travel arrangements
- Prepare and distribute materials for meetings and presentations
- Coordinate and liaise with internal and external stakeholders
- Handle confidential and sensitive information with discretion
- Assist in preparing reports, memos, and other documents
- Maintain organized filing systems and records
- Answer and screen phone calls, emails, and inquiries
- Assist in organizing and planning company events and functions
- Perform other administrative tasks as assigned by management

Designation

Executive Secretary

Key Skills

Back Office ExecutiveCustomer Support ExecutiveEffective communicationEmail WritingExecutiveExecutive AssistantOffice AdministrationPersonal AssistancePlanning ManagementSecretarial ActivitiesSecretarial OperationsSecretarial Record KeepingSecretarial Record Prepration

Industry

IT Services and consulting

Functional Area

IT Services

Employment Type

Full Time

Education

Bachelor Degree

Job Type

Work From Office

📌 Executive Secretary (Puducherry)
🏢 Deccan Career
📍 Puducherry