Location: Mumbai

Employment Type: Full-time

Experience: 2–5 years

Waulté is looking for an organised, proactive and dependable Executive Assistant – Founders & Marketing to work closely with our founders and support the smooth functioning of day-to-day business operations.

This role is ideal for someone who is highly organised, detail-oriented and comfortable managing multiple priorities. The successful candidate will act as a key point of coordination across the founders, internal teams, clients, vendors and external partners.

Key Responsibilities

Executive Assistance & Office Coordination

- Manage calendars, schedules, appointments and meetings for the founders.
- Coordinate internal and external meetings, including agendas, logistics and follow-ups.
- Organise travel arrangements, itineraries and related documentation.
- Prepare meeting notes, action points and ensure timely follow-up.
- Coordinate with internal teams, vendors, clients and external stakeholders.
- Assist with day-to-day office administration and ensure smooth office operations.
- Maintain organised records, documents and confidential information.
- Support the founders with personal and professional task management, wherever required.

Sales & Business Support

- Assist with preparing presentations, proposals, reports and client-related documents.
- Track leads, enquiries, follow-ups and ongoing business opportunities.
- Coordinate with clients and sales teams to ensure timely communication.
- Maintain databases, contact lists and relevant business records.
- Support the preparation and coordination of client meetings and presentations.

Marketing & Social Media Coordination

- Coordinate with internal and external marketing, creative and social media teams.
- Assist with content calendars, campaign schedules and marketing deliverables.
- Support the coordination of social media content,



approvals and publishing timelines.
- Help organise product shoots, events, launches and other brand activities.
- Track marketing tasks, deadlines and deliverables to ensure timely execution.
- Assist with research, presentations and other brand or marketing initiatives.

Candidate Profile

- 2–5 years of experience as an Executive Assistant, Personal Assistant, Business Coordinator, Operations Coordinator or in a similar role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and work with minimal supervision.
- Proactive approach with strong follow-through and attention to detail.
- Comfortable coordinating with senior stakeholders, clients, vendors and teams.
- Strong proficiency in Microsoft Office or Google Workspace.
- Familiarity with task-management, CRM or project-management tools is an advantage.
- Discreet and trustworthy when handling confidential information.
- Flexible, dependable and willing to take ownership of responsibilities.
- Experience in luxury, furniture, interiors, architecture, design or a related industry will be an advantage.

What We’re Looking For

We’re looking for someone who is:
- Highly organised and structured.
- Resourceful and solution-oriented.
- Calm under pressure and capable of meeting deadlines.
- Comfortable working in a fast-paced, creative setting.
- Detail-oriented while also being able to see the bigger picture.
- A strong team player with a professional and positive attitude.
- Willing to take initiative and go the extra mile when required.

Why Join Waulté?

At Waulté, you will work closely with the founders and gain exposure to business operations, sales, marketing and the luxury design industry. This is an opportunity to play a meaningful role in a growing brand and contribute across multiple areas of the business.

📌 Executive Assistant (Mumbai)
🏢 Waulte
📍 Mumbai