Junior Executive Assistant – Executive Office

Location: Bangalore

Work Model: Onsite

Experience: 3–6 years

About the Role

We are looking for a smart, polished and highly organized Junior Executive Assistant to provide high-quality executive support to the Executive Office and ensure smooth coordination across senior leadership.

The role requires someone who is confident interacting with C-level executives, senior stakeholders, clients and external partners, handles sensitive information with discretion, and can independently manage multiple priorities in a fast-paced environment.

Key Responsibilities

- Manage calendars, meetings, appointments and daily schedules for senior leadership.
- Coordinate with C-level executives, senior leadership, clients and external stakeholders.
- Schedule and coordinate internal and external meetings, including logistics and follow-ups.
- Prepare meeting agendas, presentations, briefing notes and other documents as required.
- Track action items and follow up with stakeholders to ensure timely closure.
- Manage business travel, hotel bookings, itineraries and related arrangements.
- Handle emails, correspondence and communication on behalf of senior leadership when required.
- Coordinate visits and meetings involving significant clients, partners and senior executives.
- Maintain confidentiality of sensitive business information and communications.




- Support senior leadership with day-to-day administrative and operational requirements.
- Maintain organized records, documents and significant information for quick access.
- Assist with special projects, events and other initiatives led by the Executive Office.
- Anticipate requirements, resolve routine issues independently and ensure schedules and commitments run smoothly.

What We’re Looking For

- 3–6 years of experience in an Executive Assistant / Executive Secretary / similar role.
- Experience supporting CXO / senior leadership and managing C-level stakeholders.
- Smart, polished and confident with strong communication skills.
- Excellent organizational, coordination and follow-up skills.
- Strong discretion and ability to handle confidential information.
- Proactive, dependable and able to manage multiple priorities independently.
- Good proficiency in MS Office / Google Workspace.
- Willing to work onsite in Bangalore.

Preferred Background Candidates from Executive Assistant / Executive Secretary / Corporate Office / Hospitality / Premium Guest Relations / Cabin Crew backgrounds with strong communication and stakeholder-management skills may also be considered.

Key Attributes

- Smart | Presentable | Proactive | Well-organized | Discreet | Mature | Strong Communicator | Stakeholder-focused | Ownership-oriented

📌 Executive Assistant(Junior) (India)
🏢 Ninestars Information Technologies
📍 India