Position: Executive Assistant/ Personal Secretary

Location: Pune

Experience Required: 3 to 6 years

Salary: INR 50,000

Job Summary:

We are seeking a highly organized and dependable Executive Assistant to provide comprehensive administrative and personal support. The ideal candidate will have 3 –7 years of experience in a similar role, strong communication and coordination skills, and the ability to manage both professional and occasional personal tasks with discretion and efficiency.

Key Roles & Responsibilities:

The roles and responsibilities include, but are not limited to:

Executive Support

● Scheduling and calendar management for the Managing Director (MD)

● Coordinating internal and external meetings

● Drafting, reviewing, and managing communications

● Managing deliverables, follow-ups, and daily priorities

Travel & Logistics

● Arranging domestic and international travel

● Handling visa processing, accommodations, and itineraries

Banking, Compliance & Documentation

● Filing and paperwork related to banking, investments, and company compliances

● Liaising with banks for facilitating payments and managing financial documentation

● Coordinating with legal or finance teams as required

Internal Coordination

● Coordinating across departments for smooth workflow and information exchange

● Preparing reports, presentations, and meeting summaries

● Managing records, documentation, and office inventory

Communication & Liaison





● Acting as a point of contact for stakeholders, clients, and vendors

● Screening and directing calls and correspondence

● Following up on tasks and maintaining qualified relationships

Personal Support (as required)

● Handling occasional personal and household errands for the MD and family

● Coordinating logistics or support for family needs and appointments

● Maintaining confidentiality in all personal matters

Other Administrative Responsibilities

● Office maintenance and general administrative tasks

● Expense tracking and reimbursements

● Managing ad hoc assignments as directed

Requirements:

● Bachelor’s degree or equivalent (preferred)

● 3 to 6 years of experience as an Executive Assistant

● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

● Excellent written and verbal communication skills

● Strong organizational and multitasking skills

● Discretion and professionalism in handling sensitive information

● Ability to work under pressure and meet deadlines

Preferred Attributes:

● Experience supporting CXOs, Directors, or Entrepreneurs

● Proactive, self-driven, and detail-oriented

● Trustworthy, discreet, and respectful of confidentiality

Please share your resume at [email protected]

Job Type: Full-time

Pay: ₹400,000.00 - ₹600,000.00 per year

Work Location: In person

📌 Executive Assistant to CEO- Pune
🏢 Pink Sky HR Services
📍 Pune