Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO to provide comprehensive executive and administrative support.

The ideal candidate will have proven experience supporting a CEO, Managing Director, Founder, or senior leadership team and should be comfortable managing schedules, meetings, travel, correspondence, confidential information, and coordination with internal and external stakeholders.

Key Responsibilities

- Manage the CEO's calendar, appointments, meetings, and daily schedule.
- Coordinate meetings with clients, investors, vendors, business partners, and senior management.
- Handle emails, correspondence, reports, presentations, and confidential documents.
- Plan and coordinate domestic and international travel, including flights, hotels, itineraries, and transportation.
- Prepare meeting agendas, Minutes of Meeting (MOM), presentations, reports, and follow-up trackers.
- Track action items and ensure timely follow-up with relevant departments and stakeholders.
- Coordinate with internal teams on behalf of the CEO to ensure smooth execution of priorities.
- Support communication and coordination with clients, investors, vendors, and business partners.
- Maintain organized records of important documents and business information.
- Assist with expense reports, reimbursements, invoices,



and other administrative requirements.
- Conduct research and prepare information or reports required by the CEO.
- Support the CEO on special projects and business initiatives as required.
- Handle sensitive and confidential information with a high level of discretion.

Requirements
- 8–10 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
- Experience supporting a CEO, MD, Founder, Director, or C-suite executive is required.
- Excellent written and verbal English communication skills.
- Strong calendar, meeting, travel, and schedule management skills.
- Excellent organizational, coordination, and follow-up abilities.
- Strong proficiency in Microsoft Office, Excel, PowerPoint, Word, and Outlook.
- Ability to manage multiple priorities and work in a fast-paced setting.
- Strong attention to detail and problem-solving skills.
- High level of professionalism, confidentiality, and discretion.

Preferred Profile

Candidates with experience in CEO Office, Founder Office, MD Office, Corporate Administration, Executive Support, Investor Coordination, or Senior Management Support will be preferred.

Pay: ₹90,000.00 - ₹100,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Andheri)
🏢 Caliber Organisation
📍 Andheri