Executive Assistant / Personal Secretary to the Founder & CEO

First, a small story

There was probably a time you pictured yourself in front of a camera. Maybe you thought about modelling, or being on stage, somewhere with lights, people, and a bit of glamour. You have always been the one who can talk to anyone, who lights up a room, whose phone never stops buzzing, and who somehow keeps five things going at once without losing her cool.

This role is that same energy, pointed at something bigger. The stage is a fast-growing defence-technology company, and the audience is the people who matter most to its Founder. If the lines below feel like they are describing you, keep reading.

Does this sound like you?

- You love being around people and can strike up a real conversation with anyone. • You are always on WhatsApp, quick to reply, and easy to reach when it matters. • You can juggle many things at once and still stay calm and organised.
- You love to travel and are happy to pack a bag at short notice.
- You have a real hunger to learn. You do not need to know everything on day one; you just need to want to figure it out.
- You enjoy a bit of chaos and do your best work when things are moving fast.

About Client

- Client is building India's own AI platform for defence, so the Armed Forces can make faster and better-trusted decisions.
- It runs on our own technology: the Nirnay Decision Engine and Defence Language Models, built on Indian IP and infrastructure.
- The goal is clear: build Client into a US$1 billion (billion-dollar) defence-technology company.

The Founder you would work with

We have left his name out of this note on purpose. What matters is the track record.

- A two-time founder who has built and scaled companies before.




- Built his last company into a business worth over US$100 million, backed by real investors and a board.
- Now starting again from a blank page: hiring the first team, setting the culture, and building Client toward that billion-dollar goal.
- He is not looking for someone to fetch coffee. He needs a shadow: a second pair of hands and eyes he can trust completely.

A rare kind of start: the -1 to 1 journey

- Most people join a company when it is already running and help take it from 1 to 10.
- This is rarer. You would join before that, at the -1 to 1 stage: just the Founder, a blank page, and the first few people who build everything from nothing.
- You will not just watch the company being built. You will be one of the hands building it, and you will grow as it grows.

What you would own

- Run his calendar, meetings, priorities, and travel across India and abroad, and travel alongside him whenever needed.
- Sit in on meetings with customers, government and defence officials, investors, and board members. Take the notes, then chase every follow-up to done.
- Manage his relationships, both with him in the room and on your own when he is not. People should always feel the Founder's office is on top of things.
- Build and look after his public profile: LinkedIn, his story, and how he shows up online.
- Run his podcast end to end: line up guests, schedule and coordinate recordings,



and work with the editing and publishing team to get episodes out.
- Prepare presentations, proposals, briefing notes, and reports that look and read well.
- Handle confidential matters quietly and carefully, and use everyday AI tools (ChatGPT, Claude, Gemini, Copilot) to work faster. We will help you get comfortable with these.

Who tends to be excellent at this

- People from performance and front-of-house backgrounds: cabin crew, luxury hospitality, guest relations, modelling, and acting.
- You already read a room, stay calm when plans change, and make people feel looked after. Those are the exact skills this job runs on.
- What changes is the audience. Your work now sits in front of senior officials, investors, and a founder who notices the details.

What we ask of you

- This is not a fixed, time-bound role. It is not a 9-to-5, and it is not a short stop with an end date. Some days are quiet, some are packed, and the Founder's world does not always fit a set schedule.
- We are looking for someone who wants to stay and grow with the company as it grows, and who sees this as a long journey rather than a job.
- Strong writing and spoken communication, sharp organisation, genuine warmth, and complete discretion.
- Comfort with PowerPoint, Excel, and Google Workspace.

How we will get to know each other

- No cold, one-shot interview. We will meet in person two or three times.
- The point is simple: for us to understand you, and for you to decide whether this Founder, this mission, and this role are right for you.
- Come ready to talk about why this job makes sense for you. Honest answers matter more than rehearsed ones.

To apply, write to [email protected] with a short note on why this role fits you.

📌 Executive Assistant (Gurugram)
🏢 HireWise
📍 Gurugram