Executive Assistant

Domnic Lewis has been mandated to hire for Executive Assistant

Key Responsibilities

Executive & Administrative Support

- Manage the senior leader’s calendar, appointments, travel schedules, and logistics.
- Coordinate leadership reviews, governance meetings, and site events, ensuring all materials and logistics are prepared.
- Develop presentations, briefing documents, and executive communications with accuracy and clarity.
- Handle confidential information with discretion and professional judgment.

Program & Initiative Coordination

- Support planning and execution of business or functional programs, tracking deliverables and timelines.
- Partner with cross-functional teams to ensure timely follow-up and closure of action items.
- Maintain dashboards, trackers, and periodic program updates for leadership visibility.
- Assist with engagement, capability-building, and team development initiatives.

Vendor & Operations Management

- Coordinate with vendors for meetings, events, and administrative requirements.
- Oversee purchase order creation, invoice processing, and vendor payments with Finance and Procurement.
- Support high-profile visits,



leadership offsites, and conferences.

Communication & Stakeholder Management

- Liaise with internal and external stakeholders on behalf of the leader.
- Draft and circulate announcements, updates, and meeting minutes.
- Provide data consolidation, scheduling support, and follow-ups across leadership projects.

Skills & Competencies

- Solid program coordination and execution abilities.
- Excellent organizational, prioritization, and multitasking skills.
- Proven integrity in handling confidential and sensitive matters.
- Strong written and verbal communication.
- Proficiency in Microsoft Office, Teams, and collaboration platforms.
- Ability to build effective relationships and work seamlessly across teams.

Qualifications & Experience

- Graduate degree with 8–12 years of experience in executive support or administrative leadership roles.
- Experience managing programs, events, or cross-functional initiatives preferred.
- Exposure to multinational or matrix organizations is an advantage.

📌 Executive Assistant (Contract) (Mumbai)
🏢 AstraZeneca
📍 Mumbai