Executive Assistant to Director

Job Type: Full-time

Location: Kakkanad

Experience: 2–5 years

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the Director to provide comprehensive administrative and executive support. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communication, preparing reports, and ensuring smooth day-to-day coordination for the Director.

Key Responsibilities

- Manage the Director’s calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings, including preparing agendas and required documents.
- Handle emails, phone calls, correspondence, and other communications professionally.
- Prepare presentations, reports, letters, minutes of meetings, and other business documents.
- Follow up on tasks, commitments, and action items assigned by the Director.
- Coordinate with internal departments, clients, vendors, and other stakeholders on behalf of the Director.
- Maintain confidentiality of sensitive business and personal information.
- Organize travel arrangements, accommodation, transportation, and itineraries when required.
- Assist the Director with day-to-day administrative and operational activities.
- Maintain and organize important records, files, documents, and reports.




- Monitor deadlines and ensure timely completion of assigned tasks.
- Support special projects and other responsibilities as assigned by the Director.

Requirements
- Bachelor’s degree or equivalent qualification.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Office Administrator, or in a similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Good knowledge of MS Office (Word, Excel, PowerPoint) and email communication.
- Ability to multitask and prioritize work effectively.
- Qualified appearance, attitude, and interpersonal skills.
- Strong attention to detail and follow-up skills.
- Ability to handle confidential information with discretion.
- Willingness to work in a fast-paced environment.

Preferred Skills
- Experience supporting senior management or a Director/CEO.
- Strong coordination and follow-up skills.
- Good problem-solving and decision-making abilities.
- Ability to work independently with minimal supervision.
- Knowledge of preparing reports and presentations.
- Flexibility to handle occasional urgent tasks or extended working hours when required.

Pay: ₹20,704.86 - ₹46,085.64 per month

Benefits

- Flexible schedule
- Paid time off

Work Location: In person

📌 Executive Assistant (Kakkanad)
🏢 BuildOwn Developers
📍 Kakkanad