Position: Executive Assistant – Business & Product Development

Function: Business / New Product Development

Location: Pune

Reporting To: Business / Functional Head

Experience: 0–3 Years

Employment Type: Full-Time / Internship

Role Type: Executive Support + Business & Product Development Support

1. Role Purpose The Executive Assistant – Business & Product Development will provide comprehensive administrative, coordination and documentation support to the Business Head while also contributing to New Product Development initiatives.

The role will involve managing calendars and schedules, coordinating with PMO/CSM and other stakeholders, supporting travel and reimbursement processes, preparing professional presentations and documents, and assisting in the creation of tools, templates and other materials required for new product development and ongoing business projects.

This is a high-visibility, multi-functional role that will provide exposure to business operations, product development and cross-functional project coordination.

2. Key Responsibilities

A. Executive & Calendar Management

- Manage and maintain the reporting manager’s calendar, meetings and appointments.
- Schedule meetings and ensure timely coordination with internal and external stakeholders.
- Track important meetings, deadlines and follow-ups.
- Assist in preparing meeting agendas, documents and presentations as required.
- Maintain confidentiality of sensitive business information and communications.

B. PMO & Stakeholder Coordination

- Coordinate with PMO, CSM ( Client Success Managers) and other internal teams for meeting schedules, timelines and deliverables.
- Coordinate travel arrangements including tickets, accommodation and local transportation.
- Maintain travel schedules and ensure all required arrangements are completed on time.
- Follow up with stakeholders on agreed timelines and pending actions.
- Support coordination across multiple projects handled by the reporting manager.

C. Documentation & Administrative Support

- Manage and maintain business-related documentation and records.




- Support reimbursement processes by collecting, organizing and submitting required documents.
- Prepare trackers, reports and MIS as required.
- Maintain organized digital folders and records.
- Assist with routine administrative and operational requirements.

D. New Product Development Support

- Provide administrative and coordination support for New Product Development initiatives.
- Prepare and format PowerPoint presentations, Word documents and Excel-based tools.
- Assist in creating templates, trackers, forms, frameworks and other business tools.
- Support documentation of product concepts, processes and workflows.
- Consolidate information and inputs from different stakeholders.
- Assist with research, data compilation and presentation of information as required.
- Support project-related documentation and follow-up activities.

E. Project & Ad-Hoc Support

- Provide support on other business projects and initiatives handled by the reporting manager.
- Take ownership of assigned tasks and ensure timely completion.
- Coordinate with relevant stakeholders to gather information and close action items.
- Support preparation of reports, presentations and other business communication.
- Handle other ad-hoc assignments based on business requirements.

3. Key Skills & Competencies

Technical Skills

- Good working knowledge of MS PowerPoint, MS Word and MS Excel.
- Ability to create professional presentations and structured documents.
- Good documentation and data management skills.
- Comfortable working with Excel trackers and basic MIS.
- Willingness to learn new digital tools and platforms.

Behavioural & Professional Skills

- Strong organizational and coordination skills.
- Excellent attention to detail.




- Good written and verbal communication.
- Ability to manage multiple tasks and priorities.
- Strong follow-up and execution orientation.
- Discretion and ability to handle confidential information.
- Proactive approach to work.
- Ability to work independently with minimum supervision.
- Adaptability and willingness to take up diverse responsibilities.
- Strong learning agility and problem-solving approach.

4. Qualification

- Graduate in BBA, B.Com, BA, BMS, MBA or any relevant discipline.
- Fresh graduates with strong communication and MS Office skills may be considered.
- Students pursuing relevant courses may be considered for an internship opportunity.

5. Experience

0–3 years of experience in any of the following areas would be relevant:

- Executive / Administrative Assistance
- Business Operations
- PMO Coordination
- Project Coordination
- Management Trainee
- Business Support
- New Product / Project Support

Freshers and interns with strong MS Office skills, communication abilities and a willingness to learn may also be considered. 6. Key Success Measures

- Effective calendar and meeting management.
- Timely completion of travel, reimbursement and documentation activities.
- Quality and turnaround time of presentations, reports and business documents.
- Timely coordination and follow-up with PMO/CSM and other stakeholders.
- Quality of tools, templates and trackers created for product development.
- Responsiveness to ad-hoc business requirements.
- Ability to independently manage assigned activities with minimal follow-up.

7. Ideal Candidate Profile The ideal candidate will be an organized, proactive and tech-savvy individual who enjoys working across different types of assignments.

The person should be comfortable moving beyond routine administrative work and should have an interest in business operations, project coordination and current product development.

A candidate who is quick to learn, strong in MS Office, detail-oriented and comfortable working in a fast-paced environment would be well suited for this role.

📌 Executive Assistant – Business & Product Development (Maharashtra)
🏢 NamanHR
📍 Maharashtra