Executive Assistant- (Director - Medical Affairs)

Domnic Lewis has been mandated to hire for Executive Assistant-(Director - Medical Affairs)

The Executive Assistant & Program Coordinator provides advanced administrative and organizational support to a senior executive. Beyond traditional secretarial duties, this role involves coordinating key functional initiatives, managing vendor operations, and supporting program-level activities that enhance the effectiveness of the leadership office. The ideal candidate will combine exceptional organizational and communication skills with a strong ability to manage multiple priorities, projects, and stakeholder relationships in a fast-paced environment.

Key Duties and Responsibilities

Executive & Administrative Support

· Manage the senior leader’s calendar, appointments, and travel logistics.

· Coordinate leadership meetings, governance reviews, and site events, ensuring all logistics and pre-reads are in place.

· Prepare presentations, communications, and briefing materials with accuracy and professionalism.

· Handle confidential correspondence and information with utmost discretion.

Program & Initiative Coordination

· Support execution of key business or functional programs, including tracking deliverables, preparing progress reports, and managing timelines.

· Coordinate with cross-functional teams to ensure timely closure of assigned actions.

· Maintain dashboards, trackers, and periodic updates for leadership visibility.





· Assist in the planning and delivery of engagement or capability-building initiatives.

Vendor & Operations Management

· Manage vendor coordination for meetings, events, or administrative support functions.

· Oversee PO creation, invoice processing, and vendor payments in partnership with Finance and Procurement teams.

· Support execution of high-profile visits, conferences, and leadership offsites.

Communication & Stakeholder Management

· Liaise with internal and external stakeholders on behalf of the leader, ensuring explicit and timely communication.

· Draft and circulate key updates, announcements, or minutes of meetings.

· Support the leadership team with data consolidation, scheduling, and follow-ups across projects.

Required Skills and Competencies

· Strong program coordination and follow-through skills.

· Excellent organizational and multitasking ability.

· High level of confidentiality and judgment in handling sensitive matters.

· Excellent written and verbal communication skills.

· Proficiency in Microsoft Office Suite, Teams, and collaboration tools.

· Strong interpersonal skills with the ability to work effectively across teams.

Qualifications and Experience

· Graduate with 8–12 years of experience in executive or administrative support roles.

· Prior experience in managing programs, events, or cross-functional initiatives is desirable.

· Experience working in a multinational or matrix environment is preferred.

📌 Executive Assistant (Mumbai)
🏢 AstraZeneca
📍 Mumbai