JOB SUMMARY The Event Specialist / Event Manager is responsible for planning, organizing, coordinating, and executing events from concept to completion.

This role ensures that all events are delivered on time, within budget, and meet client or organizational objectives while providing an exceptional attendee experience.

KEY RESPONSIBILITIES

Event Concept & Strategy: Plan and manage corporate, social, promotional, or special events; develop event concepts, themes, schedules, and budgets.

Stakeholder & Vendor Management: Coordinate with clients, vendors, venues, sponsors, and stakeholders; negotiate contracts and manage supplier relationships.

Logistics & Operations: Oversee event logistics, including venue setup, catering, transportation, accommodations, and audiovisual requirements.

Project Management: Create and maintain detailed event timelines and project plans to ensure smooth pre-event, execution, and post- event workflows.

Team Leadership: Lead event staff, volunteers, and contractors during live event execution.

Financial Control: Monitor event budgets and track expenses continuously to ensure cost efficiency and maximum ROI.

Marketing & Compliance:



Manage event marketing and promotional activities in collaboration with marketing teams; ensure full compliance with health, safety, and legal regulations.

In office Crisis Management: Handle real-time problem-solving and crisis management during live events.

Post-Event Reporting: Conduct post-event evaluations and prepare detailed reports on event outcomes, metrics, and ROI.

QUALIFICATIONS & KEY SKILLS

Education: Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or a related field.

Experience: Proven experience in event planning or event management; proficiency in MS Office and event management software.

Core Competencies: Event Planning & Coordination, Budget Management, Risk Management, Leadership & Team Supervision, Time Management, and Problem-Solving.

Interpersonal Skills: Excellent communication, presentation, negotiation, and customer service skills.

Preferred Qualifications: Professional certification in event management, experience with virtual/hybrid platforms, and knowledge of marketing, sponsorship, and fundraising strategies.

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Event Specialist (Abids)
🏢 GAVINS
📍 Abids