Industry: Event Management / Experiential Events

Experience: 3–10 Years

Employment Type: Full time

Location: Mumbai / Pune

Candidate Requirement: Candidates from the Event Management / Event Production industry only

Job SummaryWe are looking for an experienced and hands-on Event Manager – Production & Operations to manage the planning, execution, production, and on-ground operations of events.

The ideal candidate should have strong experience in the event industry, with practical knowledge of event production, vendor management, manpower coordination, site execution, fabrication, décor, technical production, and client coordination.

The candidate will be responsible for ensuring that every event is executed smoothly, professionally, within the approved budget, and as per the client's expectations.

Event Planning & Execution

- Plan, coordinate, and execute events from pre-production to final completion.
- Understand event briefs, concepts, layouts, production requirements, and client expectations.
- Prepare detailed execution plans, production schedules, checklists, and timelines.
- Coordinate with internal teams to ensure timely completion of all event-related activities.
- Conduct site visits and assess venue requirements, permissions, logistics, power, loading/unloading, and production feasibility.
- Take complete ownership of on-ground event execution.

Production Management
- Manage complete event production including stage, fabrication, branding, décor, lighting, sound, AV, LED screens, trussing, furniture, structures, and other production elements.
- Coordinate with production vendors, fabricators, decorators, technicians, artists, and manpower agencies.
- Check production quality, dimensions, finishing, branding, and installation as per approved designs.
- Supervise setup, rehearsals, event execution, dismantling, and material movement.
- Identify production-related challenges in advance and provide practical solutions.

Vendor & Manpower Management
- Source, coordinate, and manage event production vendors and suppliers.
- Obtain quotations, negotiate rates, and coordinate vendor confirmations.




- Ensure vendors deliver materials and services within agreed timelines and budgets.
- Manage technicians, supervisors, helpers, security, housekeeping, and other event manpower as required.
- Maintain strong working relationships with vendors and ensure service quality.

Client Coordination
- Coordinate with clients during planning and execution stages.
- Understand client requirements and communicate the same clearly to internal teams and vendors.
- Attend client meetings and site visits when required.
- Provide regular updates on event progress, production status, and pending requirements.
- Handle on-ground client requirements professionally during events.

Budget & Cost Control
- Prepare and monitor production/event budgets.
- Compare vendor quotations and negotiate commercially viable rates.
- Track event expenses and ensure execution remains within the approved budget.
- Identify unnecessary costs and suggest cost-effective alternatives without compromising event quality.
- Coordinate with the accounts team for vendor bills, purchase orders, and payment-related documentation.

On-Ground Operations
- Be present at the event site and supervise the complete execution.
- Coordinate setup schedules, vendor entries, material movement, installation, rehearsals, event flow, and dismantling.
- Manage last-minute changes and operational challenges effectively.
- Ensure all event elements are ready before the event start time.
- Ensure safety, discipline, cleanliness, and qualified standards at the venue.

Post-Event Responsibilities
- Supervise dismantling and material returns.
- Verify vendor deliverables and pending requirements.
- Prepare post-event reports and expense summaries.




- Collect feedback and identify areas for improvement.
- Maintain proper documentation of vendors, costs, production details, and event learnings.

Required Skills
- Strong knowledge of event production and event operations.
- Hands-on experience in executing corporate, social, wedding, exhibition, activation, or large-scale events.
- Good understanding of fabrication, décor, branding, AV, sound, lighting, LED, stage, trussing, and technical production.
- Strong vendor and manpower management skills.
- Excellent coordination and communication skills.
- Positive negotiation and cost-control abilities.
- Ability to handle multiple projects simultaneously.
- Strong problem-solving and decision-making skills.
- Ability to work under pressure and manage tight event deadlines.
- Willingness to work flexible hours, including evenings, weekends, and event days.
- Good knowledge of MS Excel, Word, email, and basic event documentation.

Candidate Profile
- Mandatory: Experience in the Event Management / Event Production industry.
- Candidates from general administration, hospitality, retail, or non-event backgrounds will not be considered unless they have substantial hands-on event production experience.
- Should have strong practical knowledge of event execution rather than only theoretical/event coordination experience.
- Should be comfortable working at event venues, production sites, warehouses, and client locations.
- Should have experience handling vendors, production teams, and on-ground event execution independently.

Key Performance Indicators (KPIs)
- Timely and successful execution of assigned events.
- Production quality and adherence to approved specifications.
- Vendor performance and coordination.
- Cost control and budget adherence.
- Timely completion of event setup and dismantling.
- Client satisfaction and issue resolution.
- Reduction of last-minute production issues.
- Effective utilization of manpower and resources.

If you are passionate about events and have strong hands-on experience in event production and execution, we would like to hear from you.

📌 (Event Industry) Event Manager & Production department (Mumbai)
🏢 Event Dynamics
📍 Mumbai